Crops Business Manager

JOB SUMMARY

The Business Manager supports the financial, administrative, and operational activities of the Crops Division. This role ensures smooth business operations by coordinating accounting functions including banking, payables/receivables, customer orders, while also supporting compliance, logistics, and procurement. The Business manager serves as the primary liaison for payroll and human resources administration, ensuring accurate and timely processing of employee related information. This position also recommends and implements approved strategies to maintain business integrity, operational efficiency and profitability across the division.

JOB RESPONSIBILTIES

Strategic and tactical work for which this position is accountable:

It is the responsibility of the Business Manager to work with minimal supervision to:

• Oversee Crops Division accounting tasks, including payables, receivables, banking, reconciliations, and maintaining financial records.
• Prepare financial reports, assist with budgeting, and coordinate with the Finance Department.
• Maintain all banking-related forms, applications, and credit documents.
• Coordinate purchasing of seeds, packaging, supplies, and other materials to ensure timely and cost-effective procurement.
• Track inventory levels, usage, and costs; maintain accurate records.
• Receive customer orders, verify order details, and ensure accurate entry into internal systems. 
• Manage customer and vendor and relationships, including delivery scheduling, pricing, and invoicing.
• Serve as the primary liaison with HR/Payroll for H-2A hours reporting and support onboarding, documentation, safety, training, and adherence to company policies and employment laws.
• Comply with regulatory agencies such as FSMA, GFSI. HACCP, PCQI, USDA, EPA, FDA.
• Maintain required certifications and operational documentation.
• Support logistics for crop plans, harvest schedules, distribution needs, and equipment maintenance requests.
• Assist with seasonal labor planning and administrative needs during peak periods.
• Maintain crop-related data, input records, and performance metrics.
• Prepare recurring reports on production, inventory, labor utilization, and compliance.
• Ensure accurate information flow between the crops team and other departments.
• Recommend and implement approved improvements to processes and workflows, while upholding accuracy, confidentiality, and business integrity.
• Demonstrate and promote the Kreher Family Farms’ Shared Values.
• Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Capabilities and traits essential to perform satisfactorily

• Basic knowledge of the wholesale produce industry.
• Working knowledge of accounting functions, including AP/AR, reconciliations, budgeting, financial reporting, and financial management systems.
• Strong attention to detail, accuracy, and ability to manage multiple priorities in a fast-paced, seasonal environment.
• Ability to interpret and support regulations including USDA, DEC, food safety, environmental, and employment-related compliance requirements.
• Proficiency in Microsoft Office, especially Excel; ability to quickly learn new systems.
• Strong analytical skills to evaluate data, interpret policies, and recommend practical improvements.
• Excellent written and verbal communication and interpersonal skills.
• Exceptional organizational, time management, and problem-solving abilities.
• Ability to work independently and collaboratively as part of a team.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business management, accounting or related field or equivalent experience.
• Extensive experience in business management and accounting.
• Experience in human resource management.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• Sit, talk, see and hear.
• Stand, walk, squat and crawl.
• Lift or move up to 25 pounds.
• Vision abilities required include seeing near and far.
• Driving or riding in a vehicle occasionally (farm equipment)

The physical work environment is an agricultural farm environment with attendant noise level. However, the employee will often be exposed to:

• Dust, odors, and dirt associated with agricultural farming.
• Excessive noise levels associated with farm equipment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.