Assistant to the President

We are seeking a highly organized, proactive Assistant to support the President of a growing production company. This role blends traditional office responsibilities with personal assistant support to help manage the business/personal demands of an executive with a dynamic schedule. This position requires excellent judgment, communication skills, and the ability to anticipate needs before they arise.

Responsibilities

• Manage President’s business and personal calendars, scheduling meetings, appointments, and travel
• Coordinate internal and external meetings, including preparation of agendas and materials
• Handle email management, correspondence, and follow-up communications
• Serve as liaison between President and external relationships
• Manage procurement of all office supplies and maintain orderliness of the office
• Coordinate business travel arrangements and itineraries
• Respond to any queries via phone, email and general correspondence
• Support team members when/where needed
• Greeting and touring office guests
• Shipping and receiving mail/packages
• Plan and execute quarterly team retreats
• Assist with school communications and calendars
• Picking up/dropping off children
• Schedule personal appointments and family logistics
• Coordinate household vendors and service appointments
• Assist with bill tracking and personal paperwork organization
• Run priority personal errands during workday hours
• Maintain household task lists and reminders

Qualifications

• Experience as an Executive Assistant, Personal Assistant, or similar support role
• Strong organizational and time-management skills
• Excellent written and verbal communication
• High degree of discretion and professionalism
• Ability to manage multiple priorities in a fast-paced environment
• Tech-savvy: comfortable with calendars, email, task apps, and office software
• Solutions-oriented and proactive mindset
• Comfortable working independently and anticipating needs
• Reliable vehicle and valid drivers license
• The desire to bring order to chaos and have some fun along the way