Legal Support Specialist

Join the exceptional Legal and Risk Management team at AMLI Residential as our new Legal Support Specialist! In this pivotal role, you will deliver comprehensive administrative and technical support to our dynamic department. We are seeking a candidate with outstanding organizational skills, the utmost discretion, and the capability to thrive in a fast-paced, deadline-driven environment. If you are ready to make a significant impact and contribute to our mission, we want to hear from you!

Essential Functions:  

• Manage and maintain physical and electronic corporate records and databases
• Oversee the archiving and retrieval of files, following document retention policies
• Research, track and follow-up on operational licenses and permits
• Provide support responding to privacy data subject rights requests
• Manage, disseminate and follow-up on legal notices and certificates
• Provide real estate transaction and due diligence support
• Review and follow-up on basic claims and incidents throughout operations
• Provide litigation support as needed, such as collection of data.
• Research and respond to documentation requests from co-workers, auditors, investors and attorneys
• File insurance claims, gather claim information and retrieve financial data
• Assist with audit support, such as data entry and redoing calculations on audit test sheets
• Process department invoices, credit card reconciliations and expense reports
• Manage and maintain department intranet page

Education and/or Experience:

• High school diploma or equivalent required. Bachelor’s degree preferred. 
• Proven experience in an office administrative or technical support role preferred.
• Strong attention to detail and organizational skills imperative.
• Knowledge and understanding of general legal terms, laws and procedures related to the apartment industry, contracts and leases is preferred.
• Must be able to work mostly independently with minimal supervision and demonstrate good judgment in a variety of situations.
• Demonstrate customer service experience and effective management of various and concurrent priorities.
• Ability to handle sensitive, confidential information and exercise sound judgment and discretion.

Technical Skills:  Proficiency in Microsoft Products, including Outlook, Excel, Word, OneNote, SharePoint as well as other platforms such as Entrata, Smartsheet, Elise AI, Origami and Navex is strongly preferred.

PHYSICAL DEMANDS: Frequent use of hands and fingers is necessary for tasks involving gripping, lifting, or manipulation of materials and objects, including computer keyboards. Employee must be able to talk and hear on the telephone.  The employee is required to sit for extended periods of time. Specific vision abilities required by the job include close vision, distance vision, and ability to adjust focus.

Compensation and Benefits: Benefits of Working with AMLI Residential

• Hybrid Role
• $25.00 - $29.00 an hour (based on experience) plus year-end bonus
• Medical, Dental, and Vision Coverage
• 401(k) Company Match
• Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
• Generous rental Discount at any AMLI apartment
• Tuition Reimbursement
• PTO – up to 20 days of paid of time off plus 9 paid holidays. PTO increases with tenure.

AMLI is a leader in sustainable LEED and ENERGY STAR-certified luxury apartment communities. Founded in 1980 as AMLI Realty Co. and now owned by PRIME Property Fund, a core, open-ended, institutional real estate fund managed by Morgan Stanley, AMLI Residential has grown to become a prominent and well-respected multifamily real estate developer and owner with $12 billion in assets.

AMLI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.