Administrative Coordinator

Location: Hempstead and Bohemia, NY | Schedule: Full Time, 35 hours per week (2 evening shifts required)| Status: Non-Exempt |Salary: $45,000 Annually

The Opportunity

FCA is seeking an detailed oriented Administrative Assistant for out Project Independence/Family & Community Support Division.

The Project Independence Program is a program that provides services to youth between the ages of 14-21 so they can live and work independently in the community when they are no longer eligible for foster care.

Responsibilities

• Assume responsibility as the Primary contact person for Lutheran Food Pantry referrals.
• Maintain phone system (assign extension numbers, delete old extensions, forward calls)
• Answer phones and greet clients in professional manner
• Troubleshoot problems with office equipment including phones, computers, copy machines, printers etc.
• Maintain Statistical Data Bases for all Prevention Programs and SU2S Database.
• Update program forms and protocols, modify and develop spreadsheets to enhance program management as needed.
• Assist Program Directors and AVP with identified tasks and projects needed to enhance overall program functioning.
• Perform all clerical/office duties including filing, copying, answering phones, handling mail, composing and creating correspondence and documents, managing petty cash and maintaining office supplies.
• Maintain current program database and produce reports required by agency, county, and state regulations.
• Serve as DSS Connections Liaison for Project Independence Nassau and Suffolk, with both Nassau and Suffolk Departments of Social Services.
• Maintain informational bulletin boards.
• Assure a user-friendly visitor and reception area.
• Assume other responsibilities and tasks as assigned to ensure the effective operation of the program.
• Purchase program supplies and equipment as needed for programs.
• Schedule office maintenance, copier repair and computer maintenance as needed.
• Assume other responsibilities as assigned to ensure the effective operation of the program.

Qualifications
 

• High school diploma or GED equivalent required.
• Minimum of 3 years' full-time experience in a diverse office setting with progressive responsibilities in office management.
• Valid and clean New York State Driver's License
• Bilingual Spanish preferred.

Compensation Information

• The competitive compensation range is reflected with FCA's framework, culture, and values. Individual pay decisions will vary based on skills and experience' while still allowing for growth.

Benefits Information

• Full Health/Dental/Vision Insurance
• Generous, vacation, sick, personal, and floating holiday time
• 403(b); with generous employer contribution
• Flexible Spending Account (FSA)
• Pet Insurance
• Short Term (STD) and Long Term (LTD) Disability Insurance
• Life Insurance
• Employee Assistance Program (EAP)

FCA is proud to be an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees.