Accounting Coordinator

Shinder Cantor Lerner LLP, a premiere antitrust litigation boutique located in NYC is looking for an Accounting Coordinator.  Details related to the position are below. 

FLSA STATUS:  Non-Exempt

GENERAL DESCRIPTION

The Accounting Coordinator is responsible for handling a broad range of routine accounting transactions in support of the billing and recording of the professional services provided by the firm.  The scope of the accounting includes but is not limited to billing, collections, accounts receivable, payroll, and bookkeeping.

REPORTING RESPONSIBILITY

Reports to Practice Group Manager and outsourced Chief Financial Officer

ESSENTIAL DUTIES AND RESPONSIBILITES

• Develops the billing, accounts receivable, and collections policies and procedures after consultation with Partners.
• Manages and maintains the time and billing database - Clio.
• Creates new clients and service codes in the system.
• Creates profiles for new employees in the system.
• Trains new employees on how to use the time entry system.
• Ensures that employees maintain accurate records of hours daily in the billing system.  
• Communicates deadlines for entering time into the time and billing system. 
• Corrects inaccurate time and billing entries, as requested.
• Billing reports                                             Weekly
• Cash receipts reports                                 Weekly
• WIP/accounts receivable aging reports        Weekly
• Realization reports -                                  Weekly
• Employee productivity reports -               Monthly
• Prepares and generates client invoices for services rendered.
• Generates the following periodic reports, and as requested:
• Applies customer payments against invoices in Clio.
• Researches and resolves payment discrepancies.
• Adjusts accounts as needed.
• Adheres to tight deadlines.
• Reviews outstanding bills against aging reports.
• Notifies Partners when a bill is outstanding for more than 60 days.
• Updates the Partners weekly on outstanding accounts receivable and billing. 
• Keeps accurate and complete time records for all employees.
• Processes payroll accurately and timely.
• Records cash receipts/deposits, wire transfers, and ACH transactions
• Enters vendor invoices and maintains accounts payable aging.
• Matches vendor invoices with purchase orders.
• Updates bank balances regularly.
• Prepares checks or ACH payments and enters/records cash disbursements.
• Maintains vendor files.
• Posts journal entries in accounting software

OTHER DUTIES AND RESPONSIBILITES

• Demonstrates a high level of professional conduct and ethical standards, which includes maintaining the confidentiality of client information and internal practices.
• Performs other duties as assigned by Partners.

JOB SPECIFICATION

Education

• Associate degree in accounting or related field required. Bachelor’s degree preferred.

Experience

• At least two years of experience in billing, collections and accounts receivable is required.
• At least two years of applicable bookkeeping experience, including Accounts Payable and Payroll. 

Knowledge

• Understanding of accounts receivable and the billing process.
• Familiar with basic accounting terminology.

Skills & Abilities

• Strong analytical skills.
• Strong technical skills.
• Excellent written and verbal communication skills.
• Excellent time management skills and able to meet deadlines.
• Ability to work independently.
• Ability to handle multiple tasks/assignments.
• Excellent problem solving/decision making skills.
• Ability to respond to on-demand requests to meet billing deadlines.

Technical Skills

• Intermediate to advanced knowledge of Microsoft Office (Excel, Word, Outlook).
• Knowledge of time and billing system.
• Strong QuickBooks skills

Work environment

• Work predominantly at a workstation in the firm’s office.
• In-office requirement at least three days per week.
• Interacts often with co-workers, clients and vendors.
• Moderate to low overtime may be required to meet deadlines.

Salary: $75k-$85k

ACKNOWLEDGEMENT

The above statements are intended to describe the general nature and level of work being performed by a person assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, skills or working conditions.  This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Management has the right to revise this job description at any time.

This description does not create an employment contract, implied or otherwise, other than an ‘at will’ relationship.