Accounting Administrative Assistant

Position Description 

This is a full-time, on-site role for an Accounting Administrative Assistant located in Des Moines, IA. This role is ideal for someone with exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks in a fast-paced legal environment.

Key Responsibility

• Answer all incoming calls and handle caller’s inquiries or provide referrals whenever possible or redirect calls as appropriate. Greet, assist, and/or direct visitors.
• Assist on federal and state billing under supervision and provide support with the firm's billing operations
• Maintain attorney calendars by planning and scheduling meetings, conferences, and important deadlines.
• Assist attorneys and case managers with preparing basic correspondence, forms, and documents.
• Help coordinate the firm’s marketing activities, including event preparation, social media assistance, and maintaining marketing materials.
• Support daily office operations and provide assistance to the legal and business teams as requested.
• Organize and maintain case records in compliance with firm policies.

Preferred Qualifications

• Major in accounting, finance, business analytics, marketing, management, and all other relevant majors with strong administrative or analytical skills (preferred but not required). 
• 1–3 years of experience in an accounting support, business administrative support, or similar role (preferred but not required). 
• Strong Administrative Assistance skills, including organization and attention to detail 
• Proficiency in Microsoft Office Suite; experience with QuickBooks or law-firm billing software is a plus.
• Bilingual proficiency is a plus.

Work Location & Compensation

• On-site position in Des Moines, Iowa. 
• Expected pay $20 - $25 or based on experience 
• Benefits include paid days off, holidays, 401(k), and medical benefits.