Executive Administrative Assistant

Summary/General Statement of Duties: 
Act as Executive Administrative Assistant to the Morgan County Board of Commissioners with administrative and clerical duties. Performs a variety of duties requiring knowledge of special terminology in local government and requiring considerable exercise of independent judgment; develops a working organizational structure and operational environment in Administration that supports positive and effective relationships leading to fulfillment of management objectives. 

Supervision Received:
Works under the general guidance and direction of the Board of County Commissioners. 

Essential Functions:
The following duty statements are illustrative of the essential functions of the job and do not include other nonessential or marginal duties that may be required. The County reserves the right to modify or change the duties or essential functions of this job at any time.

• Prepares documents, correspondence and reports utilizing composition skills requiring accuracy and completeness. 
• Develops and maintains productive working relationships with coworkers, management and public to project a positive County image; responds appropriately to common inquiries or complaints from the public, regulatory agencies, or members of the business community. 
• Responsible for all Fairground lease agreements. 
• Administers and coordinates all County Board of Equalization proceedings (appointments, publications, decisions) and follow up as needed. 
• Prepares and maintains budgets for Administration and monitoring budgets for administration and the Board of County Commissioners. 
• Schedules, coordinates, and prepares County Commissioner's official and personal meeting agendas, hearings, reorganization of the Board and maintains the official calendar according to C.R.S. guidelines for posting and publishing; verifies set review procedures are followed. 
• Prepares correspondence, resolutions, and legal notices in compliance with state statutes and county policy. 
• Oversees Resolutions for the Board of County Commissioners. 
• Schedules the use of County pool vehicles. 
• Maintains files containing confidential legal and sensitive County information. 
• Responsible for the management of the County's bidding process and assists the Board of County Commissioners in the bidding and contract process. 
• Comply with Morgan County's Retention Policy regarding historical documents. 
• Communicates to the Board of County Commissioners any problems or anticipated problems and the action taken. 
• Other duties as assigned by the Board of County Commissioners. 

Knowledge, Skills and Abilities:

• Through knowledge of the principles, practices and techniques of office management, and knowledge of structures and procedures of County Government and public administration. 
• Position requires ability and skill in planning, organizing, directing workload, meeting critical deadlines for self and others. 
• Ability to exercise initiative and a considerable amount of independent judgment, to maintain confidentiality and to interpret current policies and procedures. 
• Ability to communicate effectively verbally and in writing. 
• Ability to establish and maintain effective working relationships with employees, professionals, agencies and the public. 
• Position requires skill in researching, compiling and summarizing a variety of informational and statistical data and materials. 
• Position requires proficiency in spelling, punctuation, grammar and other English language skills. 
• Ability to draft and produce professional correspondence and documents. 

Physical Requirements of Position:

• Must be able to perform the major job functions as listed in “Essential Functions”.
• Must be able to type, file, and operate general office equipment to perform job duties. 
• Must be able to respond to the public's needs and perform a variety of hand and eye coordination skills. 
• Bending, stooping, reaching and lifting up to 50 pounds is required in this position. 

Education/Experience:

• College graduate or equivalent experience enhanced by course work in general office procedures and business practices. 
• Five years of increasingly responsible experience in a position equivalent to Office Manager, Department Manager, General Management Assistant, or
• Any equivalent combination of education and experience. 

Morgan County is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, age, gender, gender identity, political affiliation, national origin, sexual orientation, disability, genetic information, veteran status, or any other legally protected status. Candidates whose disabilities make them unable to meet the requirements of the position will still be considered fully qualified if they can perform the Essential Functions of the job with reasonable accommodations.