Administrative Assistant
Location: Chicago, IL (Lincoln Park) Onsite
$56,000-$58,000/annually
Administrative Assistant
The Missionary Sisters of the Sacred Heart of Jesus is currently seeking a full-time Administrative Assistant to support the Mother Cabrini League and the international finance and administrative office. Located in the Lincoln Park neighborhood of Chicago, this exciting and rewarding onsite position offers a diverse range of office responsibilities. This wide array of engaging tasks makes it a dynamic and enriching role supporting global activities and serving various communities. We seek an individual that enjoys administrative work while also being resourceful, organized, highly motivated and who thrives in a collaborative, business casual small-office environment. If you are interested in the variety and challenge that a role like this has to offer, then we want to hear from you!
In support of our dedicated staff, we offer a comprehensive benefits package:
- 100% paid: Medical/Dental/Vision
- Retirement 403(b) pension plan
- (20) Vacation Days
- Holidays, Personal and Sick Days
About Us
The Missionary Sisters of the Sacred Heart of Jesus is a non-profit, mission-driven organization that is dedicated to serving the community through a variety of services including education, healthcare, eldercare, social work and outreach. Founded in 1880, this global organization now serves individuals in over 15 countries and across 5 continents with the shared vision of helping the world’s most vulnerable populations. To learn more about our organization and the way we serve our community, please visit us at www.cabrini.org.
Position Overview
Reporting to both the Director of the Mother Cabrini League and the Institute’s CFO, the Administrative Assistant is primarily responsible for providing administrative support to the Mother Cabrini League and the finance and accounting operations of the Institute.
Essential Duties and Responsibilities
- Data entry and bookkeeping.
- Prepare checks in QuickBooks Online (A/P), print, and mail checks.
- Scan and File documents in SharePoint and QuickBooks Online.
- Maintain Mother Cabrini League files.
- Manage and maintain records of invoices and receipts.
- Answer phone calls, take messages as necessary.
- Acknowledgment of League Member correspondence and mailing of correspondence to League Members.
- Assist with quarterly newsletter.
- Support management of the League’s website (mothercabrinileague.org)
- Manage office supplies and coordinate equipment maintenance.
- Basis tech support.
Qualifications
- High School Diploma.
- Minimum of 2 years of administration or equivalent experience.
- Outstanding administrative skills.
- Knowledge of and experience with spreadsheets and bookkeeping, [preferred].
- Bilingual in Spanish, Portugues, or Italian preferred but not required.
- Team player who works well in a small office environment.
- Adaptable to performing/learning many different tasks.
- Exceptional verbal and written communication skills.
- Excellent computer skills and knowledge of Microsoft Office products including Word, and Excel, and SharePoint.
Ready to Join Our Team?
Our organization serves as an integral part of our community and plays an important role in the lives of the individuals we serve. If you are interested in becoming a part of an organization that continually strives for excellence and embraces a team-centric culture, please apply by clicking the apply button.
The Missionary Sisters of the Sacred Heart of Jesus is an Equal Opportunity Employer.
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