Activities Coordinator

Activities Coordinator – Jubilee REACH in the Schools

This role is part of the Operations Team that supports Jubilee REACH’s presence across 17 schools in the Bellevue School District (BSD). The Operations Team ensures that our presence in the schools is focused on fostering a sense of belonging and community and supporting the social and emotional well-being of students. The Activities Coordinator collaborates with various departments within Jubilee REACH as well as external partners to support logistics, communication, and consistency for the work of Jubilee REACH in the Schools. This is a full-time role that reports to the Program Director, Jubilee REACH in the Schools, Operations.

Areas of Responsibility

Seasonal Activity Planning & Coordination

Maintain updated activity schedules for each season

Prepare centralized communication templates

Develop game schedules

Track and maintain standing records for each sport

Process weekly game recap reports

Provide facilitation and follow up support for weekly Site Coach Meetings

Send weekly communication to Site Coaches and volunteers throughout the season

Referee Planning & Coordination

Coordinate with various referee associations to cover all games

Serve as the primary contact for referee associations

Supply Preparation & Organization

Prepare and distribute equipment and supplies for activities

Keep current inventory up to date for all Jubilee REACH in the Schools supplies

Maintain organization of the Site Coach Room

Manage supply requests and prepare orders

Onboarding & Training

Provide onboarding training for new staff

Plan and host pre-season trainings for staff and volunteer coaches

Provide additional resources for coaching development upon request

Direct Program Support

Provide coaching support at practices and games as needed

Host an Elementary or Middle School Club (1 season per year)

Coach an Elementary or Middle School Team (at least 1 season per year)

Lead for planning and hosting cross-country meets

General Operations

Create forms and resources as needed

Assist Volunteer Coordinator/Specialist with training and equipping volunteers

Coordinate with partner organizations, as assigned, to provide activity opportunities

Carry out miscellaneous operational tasks (as requested)

Qualifications

Must be 18 years or older 

Pass Federal fingerprint and State (WSP) background check and reference check 

College degree preferred 

A servant’s heart

Minimum of 2 years of experience providing logistical and operations support in a service organization

Demonstrated success and/or training in planning and organizing a variety of engaging activities for groups of elementary and middle school students

Basic sports knowledge and coaching experience preferred

Skills Required 

Excellent written and oral communications skills

Technology literacy (Outlook, Excel, Word)

Ability to work independently and as a team

Ability to form and grow healthy relationships with internal and external partners

Punctuality and ability to develop timelines and meet deadlines

Flexibility and ability to handle various types of tasks at once

Ability to thrive in a fast-changing environment

Strong attention to detail