Judicial Assistant - Circuit Court Civil

This is a temporary position only through December 3, 2024 with benefits. Applicants must have legal secretary experience and a bachelor's degree. Original application and writing sample must be submitted.

County Court Judicial Assistant

Distinguishing Characteristics of Work

*The essential function of the position within the organization is to provide responsible

administrative, secretarial, and clerical support to the assigned county court judge’s office. The

position is responsible for administrative, secretarial, and clerical tasks of high responsibility. The

position works independently under general supervision according to some procedures,

developing work methods and sequences

ESSENTIAL JOB FUNCTIONS

(See examples of typical essential functions for this position listed below. Employees with

this classification title may perform some or similar but not necessarily all the functions

listed; employees with this title may also perform other assigned functions not listed here.)

 Prepares and maintains the judge’s court and professional calendar; schedules motions,

hearings, conferences, and trials at the request of the judge.

 Interacts with attorneys, defendants, and their family members to resolve problems such

as scheduling conflicts or other case-related issues.

 Prepares and distributes orders as directed by the judge; assists judge in preparing a

calendar several months in advance.

 Reviews case files for accuracy, format compliance, and completeness prior to submitting

files to the judge; ensures presence of all required files; and maintains trial dockets,

continuances, and trial orders.

 Screens telephone calls and visitors to the judge’s office; provides information; resolves

issues; directs caller/visitor to proper personnel; or takes messages.

 Performs research on defendants utilizing various databases; may conduct limited case

law research using an electronic database.

 Reviews and prepares correspondence, memoranda, orders, reports, e-mails, and other

documents observing strict confidentiality; organizes papers for filing; makes travel

arrangements for conferences and meetings; and prepares compensation and travel

reimbursement vouchers.

 Interacts with judges, clerks of court, litigants, attorneys, law enforcement personnel,

bailiffs, social services, witnesses, and the general public to exchange information or to

facilitate task completion.

 Performs routine clerical tasks such as processing incoming mail, performing data entry,

ordering office supplies, maintaining files/records, faxing, scanning, or photocopying.

 Attends staff and other professional meetings to exchange information.

 Attends technical or professional workshops or seminars to improve professional skills.

MINIMUM EDUCATION AND EXPERIENCE GUIDELINES

Education

Refers to job specific training and education that is recommended for entry into the position.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Successfully completed studies at an accredited four year college or university is required.

Secretarial skills, computer operations, or a closely related field.

Experience

Refers to the amount of related work experience that is recommended for entry into the position

that would result in reasonable expectation that the person can perform the required tasks.

Additional relevant education may substitute for the recommended experience on a year-for-year

basis, excluding supervisory experience.

Three years of related work experience.

CERTIFICATION, LICENSE, AND SPECIAL REQUIREMENTS

(Refers to professional, state, or federal licenses, certifications, or registrations

required/desired to enter the position.)

N/A

COMPETENCIES/RESPONSIBILITIES

Data Responsibility

Refers to information, knowledge, and conceptions obtained by observation, investigation,

interpretation, visualization, and mental creation. Data are intangible and include numbers,

words, symbols, ideas, concepts, and oral verbalizations.

Copies, transcribes, enters, or posts data or information; compiles, examines, or evaluates data

or information and possibly recommends actions based on results.

People Responsibility

Refers to individuals who have contact with or are influenced by the position.

Gives information, guidance, or assistance to people who directly facilitate task

accomplishment; may give instructions or assignments to helpers or assistants.

Assets Responsibility

Refers to the responsibility for achieving economies or preventing loss within the organization.

Requires minimum responsibility for only small quantities of low cost items or supplies where

opportunities for achieving economies or preventing loss are negligible.

Mathematical Requirements

Deals with quantities, magnitudes, and forms and their relationships and attributes by the use of

numbers and symbols.

Uses addition, subtraction, multiplication, and division; may compute ratios, rates, and

percentages.

Communications Requirements

Involves the ability to read, write, and speak.

Reads journals and manuals; composes specialized reports and business letters using proper

format and grammar; speaks to groups of coworkers and people outside the organization.

Complexity of Work

Addresses the analysis, initiative, ingenuity, creativity, and concentration required by the

position and the presence of any unusual pressures.

Performs coordinating work involving guidelines and rules with constant problem solving;

requires continuous, close attention for accurate results or frequent exposure to unusual

pressure.

Impact of Decisions/Errors

Refers to consequences such as damage to property, loss of data or property, exposure of the

organization to legal liability, or injury or death to individuals.

Makes decisions with moderate impact – affects those in work unit.

Equipment Usage

Refers to inanimate objects such as substances, materials, machines, tools, equipment, work

aids, or products. A thing is tangible and has shape, form, and other physical characteristics.

Handles machines, tools, equipment, or work aids involving some latitude for judgment

regarding attainment of standard or in selecting appropriate items, such as computer,

peripherals, or software programs.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific

statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The

job description does not constitute an employment agreement between the employer and employee and is subject to change by the

employer as the needs of the employer and requirements of the job change.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

The Florida State Courts System has the right to revise this class specification at any

time. This description does not represent in any way a contract of employment