Chief Deputy Treasurer/Administrative Specialist II

WHAT WE ARE LOOKING FOR 
Jefferson County is looking for a full-time, shared role in the Treasurer’s Office and Land Information Office. This is a unique opportunity to support two vital county offices. We are looking for someone who would thrive in this shared type of environment and work in a collaborative and supportive team environment. 

WHAT YOU WILL DO AS CHIEF DEPUTY TREASURER & ADMINISTRATIVE SPECIALIST II

The successful candidate will divide their time between:

• Treasurer’s Office (Chief Deputy Treasurer duties):
  Supporting the Treasurer and Assistant Deputy Treasurer with property tax collection, financial recordkeeping, reconciliations, settlements, reporting, and providing customer service to taxpayers and municipalities.
• Land Information Office (Administrative Specialist I duties):
  Assisting in processing, recording, and maintaining real estate and vital records; reviewing and indexing legal documents; handling customer inquiries; and ensuring compliance with statutory requirements.

SOME ESSENTIAL RESPONSIBILITIES OF THE CHIEF DEPUTY TREASURER  
You will be successful in this role by completing the following tasks and responsibilities:

• Performs the duties of the Treasurer in their absence per Wisconsin Statutes and attends meetings on their behalf.
• Assists with tax settlements with local treasurers.
• Provides information to abstract companies and municipal officials regarding real estate taxes, lottery tax credits, delinquent taxes, and assessments.
• Receives and posts tax payments and revenues from other County Departments.

SOME ESSENTIAL RESPONSIBILITIES OF THE ADMINISTRATIVE SPECIALIST II

• Assists the Real Property Lister in maintaining and updating countywide parcel mapping and land records databases.
• Assists with the recording and indexing of land-record documents (e.g. plat of surveys).
• Provides information to abstract companies and municipal officials regarding real estate taxes, lottery tax credits, delinquent taxes, and assessments.
• Ensures office procedures comply with federal, state, and county laws, ordinances, rules, and regulations, including confidentiality requirements.

Requirements: 

• Two to three years of related experience; or
• Associate’s degree and one-year related experience; or
• An equivalent combination of education and experience.

Preferred Requirements: 

• Experience in government, legal, financial, or records management settings.
• Strong attention to detail and accuracy in financial and document processing.
• Ability to interpret statutes, legal documents, and property descriptions.
• Notary Public certification (preferred for Register of Deeds work).

Other Requirements – Certificates/Licensures

• Must pass a criminal background check.
• Must be bondable and maintain deputized status in both offices.
• May be required to sign confidentiality agreements or oath of office.

           Wage & Benefits

Wage is $24.12-$26.89 per hour. 

Benefit Highlights
Paid Vacation * Health insurance
 Health Insurance Opt Out Plan * Dental & Vision Insurance
 Life insurance * Wisconsin Retirement System
 Health Savings Account * Deferred Compensation Program
Group Life Insurance * Short & Long Term Disability

Employees at Jefferson County Value 
Competitive Pay
 Excellent Benefits
Great Coworkers
Flexibility
Advancement & Opportunity
 Family Culture

HOW TO APPLY: For a full job description and link to apply online, please visit the County’s web site at www.jeffersoncountywi.gov 

Jefferson County is an Equal Opportunity Employer