Police Administrative Specialist

The Town of Needham is seeking a passionate, dedicated individual to fill the full-time position of Police Administrative Specialist. Under the direction of the Police Chief, the Police Administrative Specialist provides comprehensive administrative and office support duties for the department which includes payroll, customer service, clerical support, office administrative and bookkeeping functions, and special projects. The position may handle a wide variety of complex situations with diplomacy and discretion.

A successful candidate will be a self-motivated individual who is comfortable working independently, has a strong attention to detail, the ability to organize and interpret information effectively, and can multitask while efficiently managing their time. This position is a great opportunity for those interested in starting or growing their career in local government.

Schedule
Monday, Wednesday, Thursday, 8:00 a.m. to 5:00 p.m.; Tuesday, 8:00 a.m. to 6:00 p.m.; Friday, 8:00 a.m. to 12:30 p.m.

CON #26034

Duties and Responsibilities

These duties are a general summary and not all inclusive:

• Prepares and processes payroll and payment of invoices, including preparation and submission of pay adjustments and stipend payments in accordance with the collective bargaining agreements; maintains personnel records for the department.
• Enters requisitions and processes department expenditures, prepares reports, and tracks program revenue and expenditures, communicating with vendors to resolve payment issues as applicable.  
• Compiles data to assist in budget preparation and monitors expenses. 
• Maintains records of the emergency medical technician certification programs including status of certified/recertified personnel. 
• Prepares recurring and special reports for department and local, state, and federal agencies routinely and as needed.
• Maintains department files included but not limited to payroll, purchasing, vehicular accident reports, vehicle purchase, maintenance, and insurance information.
• Provides effective and efficient customer service and promotes and maintains responsive community relations.

Requirements

The following requirements may be substituted by any equivalent combination of education, training and experience which provides the necessary knowledge, skills, and abilities to perform the job:

• Completion of four-year college degree program
• Four (4) to six (6) years of relevant experience
• Proficiency with word processing and office technology, applications, and databases.
• Demonstrated ability to operate independently, multitask, and manage time effectively with a strong attention to detail.
• Excellent verbal and written communication skills with internal and external stakeholders including members of the public, other Town employees, and state and federal agencies.

Supplemental Information

To apply, please submit your resume, cover letter, and application via our applicant portal.
Applications will be accepted until 11:59 PM on November 3, 2025.

The Town of Needham is an Equal Opportunity Employer and is committed to fostering an inclusive and encouraging workplace. There shall be no discrimination on the basis of race, age, gender, national origin, disability, religion or belief, sexual orientation, marriage/civil partnership, pregnancy/maternity, veteran status, or any other protected class. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.
The Town of Needham will endeavor to provide reasonable accommodation to a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact us at tswanson@needhamma.gov.