Staff Assistant
STAFF ASSISTANT
CHICAGO DEPARTMENT OF AVIATION
Division of Finance
Number of Positions: 1
(Additional vacancies possible pending budget approval)
Starting Annual Salary: $66,612.00
Applications for this position will be accepted from 10/16/25, until 11:59pm CDT on 10/30/25
The Chicago Department of Aviation is seeking a Staff Assistant to assist in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance
ESSENTIAL DUTIES
- Maintains all matters under the purview of the Deputy Commissioner.
- Briefs and prepares the Deputy Commissioner for internal and external meetings.
- Conduct research and gather information in response to requests by the Deputy Commissioner.
- Works on special projects under the direction of the Deputy Commissioner.
- Ensure that the Division office runs smoothly and efficiently on a daily basis.
- Answers telephone calls to the Division’s main line phone number to ensure good customer service and efficient office operations.
- Listens to voice mail messages to the Division’s main line, forwards the voice mail messages to the appropriate Department staff, and empties the voice mail box.
- Using Microsoft Outlook and daily, prints and maintains the Deputy Commissioner’s calendar.
- Schedules meetings for the Deputy Commissioner, Division staff, and Division consultants, reserves conference rooms, and manages meeting logistics (including handouts; conference room telephone, computer, and projector setup; white board and markers; virtual meeting web links; and conference call numbers), all of which are to facilitate successful business meetings.
- Using Microsoft Word and portable document format (“PDF”) reading software such as Adobe Reader, prepares and edits letters, memorandum, and routing slips to relieve the Deputy Commissioner and Division staff of clerical functions.
- Scans the final documents as PDF files using Microsoft Word, prints labels for file folders.
- Using Microsoft Excel, create spreadsheets for Division staff.
- Completes training classes required by the City and Department.
- Performs other duties as assigned.
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Additional duties may be required for this position.
Location: O'Hare International Airport
Days: Monday-Friday
Hours: 9:00 AM to 5:00 PM
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience.
SELECTION REQUIREMENTS
This position requires applicants to successfully pass a skills assessment test and complete an interview, which will include a written exercise. Test results will be sent out by the Department of Human Resources after test results have been compiled and analyzed. Applicants who receive a passing score on the test will be selected to interview. The interviewed candidate(s) receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview and written exercise, will be selected for hire.
For Information on our employees benefits please visit our benefits website at:
https://www.chicago.gov/city/en/depts/fin/benefits-office.html
For Information on our salary and title structure visit our classifications website at:
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor
Here is the link to the City of Chicago website:
https://chicago.taleo.net/careersection/100/jobsearch.ftl?lang
Job Search - Basic Search - Taleo
FOLLOW THE STEPS BELOW TO VIEW THE OPEN POSITION AT THE CDA
- Visit flychicago.com/jobs or click the link above.
- Click on the current open position at CDA.
- Select the position –Staff Assistant – Finance – O’Hare
Staff Assistant - Finance (O’Hare)
$66,612.00
Job #413594
10/16/25 - 10/30/25
- The applicant must create a Candidate Profile to apply for the position. Once a profile is set up, the applicant will receive email alerts for new positions in the area of interest.
- Job postings will remain online for a minimum of 14 business days.
- All information must be completed on the application. The following documents should be attached (resume, cover letter, and transcripts.)