Operations Coordinator

About the Organization

The Yoknapatawpha Arts Council (YAC) is a nonprofit organization dedicated to building community through the arts. We manage multiple cultural venues and present over 300 events annually, engaging residents and visitors in creative experiences that strengthen community, foster innovation, and support local artists.

Position Summary

The Operations Coordinator plays a key role in the day-to-day operations of the Yoknapatawpha Arts Council. This position ensures the smooth scheduling and coordination of YAC’s facilities, staff, and events. The Operations Coordinator will also oversee the setup and maintenance of the organization’s web store for classes and ticketed events, and support financial operations by coding invoices and preparing check requests for the bookkeeper.

Key Responsibilities

• Facility and Event Scheduling
  • Manage and maintain the master calendar for all YAC venues, including the Powerhouse Community Arts Center and other event sites.
  • Coordinate internal and external bookings, rentals, rehearsals, and community programs.
  • Communicate schedules and event details to staff, instructors, and partners.
• Staff Scheduling
  • Develop and maintain weekly staff and volunteer schedules for events and facility coverage.
  • Ensure adequate staffing for all classes, performances, and special events.
• Web Store & Event Listings
  • Set up and maintain the web store for classes, workshops, and ticketed events using YAC’s online platform.
  • Ensure listings include accurate descriptions, pricing, images, and registration links.
  • Collaborate with the marketing team to ensure online listings align with promotional materials.
• Financial Coordination
  • Code bills, invoices, and expense receipts in accordance with YAC’s accounting procedures.
  • Prepare and submit check requests and payment documentation to the bookkeeper.
  • Track and reconcile payments related to facility rentals, classes, and vendor services.
• General Operations Support
  • Assist with vendor communications, supply orders, and general building operations.
  • Support event setup and breakdown as needed.
  • Help maintain organized digital and physical records related to scheduling, finances, and operations.

Qualifications

• Strong organizational and time management skills with excellent attention to detail.
• Proficiency with scheduling software, online store/event platforms, and basic accounting systems.
• Ability to communicate effectively with staff, instructors, artists, and community partners.
• Prior administrative or operations experience, preferably in a nonprofit, arts, or events setting.
• Comfortable multitasking and problem-solving in a dynamic, creative environment.

Preferred Skills

• Experience with QuickBooks or similar accounting software.
• Familiarity with ticketing or registration systems such as Square, Eventbrite, or Shopify.
• Basic knowledge of coding invoices and nonprofit financial procedures.

Compensation

Salary commensurate with experience. Benefits include paid time off and opportunities for professional development.

To Apply

Send a cover letter and resume to  yacdirector@gmail.com