Deputy Corporate Secretary

Position Title: Deputy Corporate Secretary                                                   Date: August 2025

Grade:             9                                                                                              

Department:  Legal                                                                           Division/Location: NYC

Basic Function: Assist the Corporate Secretary with respect to all aspects of Directors’ meetings for ESD and certain of its subsidiaries and/or affiliated entities such as the New York Job Development Authority. Coordinate with Department Heads and staff of all Departments concerning presentation of projects to Directors.

Work Performed:

Assist the Corporate Secretary to:

• Establish and maintain annual schedules of all board meetings.
• Coordinate the preparation of all materials for timely submission to Directors.
• Ensure review and approval by all relevant Departments for legal sufficiency and editorial clarity.
• Distribute and ensure posting of Directors’ materials.
• Draft materials and resolutions relating to certain corporate and/or administrative matters for submission to and approval by Directors.
• Maintain Corporate records. 
• Assist the Compliance Officer with compliance items involving Directors.
• Provide reference/research information from corporate records for staff or outside inquiries.
• Schedule Directors’ meetings for ESD and named subsidiaries/affiliates, and schedule Board Prep meetings and all committee meetings. 
• Review Omnibus Certificate and other ESD bond sale-related documentation for accuracy and provide numerous exhibits to Omnibus Certificate from ESD’s Corporate records.
• Review and approve ESD Directors’ expense disbursements. 
• Ensure posting of all public notices for Board meetings, public hearings, and other legally required postings and/or notices. 
• Other tasks as necessary to support the work of the Corporate Secretary and Legal Department.

Supervision Received