AP Specialist

Job Description: AP Specialist

Job Summary:  Responsible for supporting the Accounts Payable Manager and all duties relative to the Accounts payable vendor payments. 

Essential Duties and Responsibilities:

• Process all mail from vendors 
• Maintain all files, paper and electronic, related to these. 
• Maintain Vendor Master file by processing new vendor numbers and related information, and collect and file any necessary documents such as W-9
• Void and redraw checks when necessary
• Maintain worksheets as needed for accruals and analysis related to all utilities
• Scan documents for electronic filing where necessary
• Assist A/P Manager and related management when needed
• Assist auditors in locating A/P related documents
• Responsible for communicating with company vendors in terms of invoice processing and payment.
• Responsible for maintaining communication with internal parties in the Accounting Department regarding payment status and due dates.
• Engage in full cycle Accounts Payable process.
• Process vendor invoices to ensure accuracy and compliance, reconcile all vendor statements, research and correct discrepancies.
• Proactively follow up with vendors and Materials Management to receive invoices and required supporting documentation.
• Challenge discrepancies and communicate with vendors to ensure a timely resolution.
• Maintain open lines of communication with vendors and other members of the Accounting Department as well as other Department heads.
• Assist with  special projects and reporting as needed.
• Assist in process of creating, processing and printing weekly check runs as well as on demand checks when requested
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

Requirements:

• High School Diploma or GED required, college courses in accounting preferred.
• 2-5 Years in corporate or business setting, with Accounts Payable Experience
• Outstanding Verbal, Written, Multi-Tasking
• Proficient in Microsoft Office (Strong Analytical skills in Excel)
• Excellent attention to detail
• Works well in a team environment
• Able to work with a diverse group of people
• Must be able to work independently
• Must be a self-starter with the ability to multi-task
• Ability to manage multiple projects and tasks at various stages of development – assist in departmental process improvement initiatives
• Must be able to communicate effectively

Knowledge, Skills:
Must possess strong Microsoft Office experience (Microsoft  Excel, Word); strong analytical skills; and strong verbal and written communication skills are integral to success in this position

Salary $60,000.00 t0 70,000.00 based on experience