Administrative Secretary (Confidential)

October 3, 2025                          Job Posting #8579.00

SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOLS

601 North E Street · San Bernardino, CA 92415-0020 • Ted Alejandre, County Superintendent

ADMINISTRATIVE SECRETARY(Confidential)

                  Salary:                                  $6,339.00 to $7,720.00 Monthly (Range 83)

                  Length of Service:            12 Months/260 Days per Year

                  Application Deadline:     October 17, 2025 (4:00 PM PST)

                  Location:                             Education Support Services, San Bernardino

POSITION DESCRIPTION

The Administrative Secretary performs senior level, administrative functions to support an Assistant Superintendent and/or the County Superintendent at the County Schools Office.  The Administrative Secretary is responsible for independently administering processes, transactions and administrative details supporting a branch operation. This position interacts with administrators and senior level managers to perform a variety of complex functions while exercising initiative and sound judgment.

ESSENTIAL JOB FUNCTIONS

1. Advises staff, district personnel and others on information related to branch and SBCSS policies, procedures and practices.
2. Administers processes, transactions and administrative details supporting a branch operation, special projects and events.
3. Conducts research.
4. Processes and monitors a variety of fiscal and non-fiscal transactions.
5. Develops fliers, agendas, presentations, reports, and other materials.
6. Prepares routine and non-routine correspondence, reports, manuals, minutes, transactions, agendas and other materials.
7. Maintains calendars, budgets, databases, filing systems, records, and procedures.
8. Coordinates/attends County Committee meetings.
9. Performs related duties as assigned.
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11. JOB REQUIREMENTS
12. Experience performing secretarial functions in support of senior level management, organizing and managing complex administrative details, independently developing written materials, preparing and routing minutes, establishing and maintaining complex budgets, calendars and filing systems.
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14. Skill organizing files and records, processing fiscal and non-fiscal transactions, performing mathematical calculations with accuracy, preparing records and reports, working with software applications including graphics, databases and spreadsheets, typing at a net corrected speed of 60 words per minute, taking and transcribing correspondence and minutes of meetings, utilizing standard office equipment (telephone, computer, typewriter, fax, printer, calculator, etc.).
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16. Knowledge of office management procedures, English grammar and usage, computer operations and software applications.
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18. Ability to interpret and apply rules, regulations and policies, exercise sound judgment and initiative, maintain confidentiality, identify and effectively resolve problems, pay attention to detail, work independently, establish and meet deadlines, maintain accurate records, operate a computer, work and communicate effectively with a variety of personnel, take and transcribe meeting minutes, and the ability to type at a net corrected speed of 60 WPM; work flexible hours.
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20. Physical Abilities include sitting for extended periods, reaching, fine manual dexterity, pulling talking/hearing, and near and far visual acuity/depth perception/color vision/field of vision.
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1. MINIMUM QUALIFICATIONS
2. Two (2) years of experience performing administrative and/or secretarial work for senior level management;
3. Ability to type at a net corrected speed of 60 words per minute;
4. Ability to receive a passing score on the San Bernardino County Superintendent of Schools (SBCSS) Administrative Secretary written test. *If test was previously taken and passed, proof of a passing score is required in lieu of taking the test;
5. Possession of a high school diploma (or its equivalency) or higher or possession of a GED.

1. DESIRED QUALIFICATIONS
2. Experience taking dictation, speed writing, and/or shorthand with accurate transcription.
3. Experience managing a clerical office and staff.
4. Experience developing and maintaining budgets.
5. Experience providing leadership to support staff.
6. Experience working in an operation that relates to laws and regulations governing public education in California.
7. Experience using various forms of software applications and electronic media.
8. One (1) year of successful experience in a California school district or County Schools Office.
9. Bilingual/Bi-literate.
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11. NECESSARY MATERIALS FOR APPLICATION
12. Completed online Ed-Join Application (incomplete application will not be considered. All fields must be filled in);
13. Current Resume;
14. One (1) Current (signed and dated within 3 years) Letter of Reference;
15. Copy of typing certificate demonstrating a corrected NET speed of 60 wpm (“Gross wpm” not accepted) or more;
16. NOTE: *Attach proof of a passing score for the SBCSS Administrative Secretary written test, if applicable.
17. Applicants must meet minimum qualifications and attach all necessary materials to online application prior to the stated deadline to qualify as a candidate.

APPLICATION PROCESS: All applications must be submitted through Ed-Join. Go to the San Bernardino County Superintendent of Schools website at www.sbcss.k12.ca.us; click on Human Resources; scroll down then click on “Click Here” to access the EDJOIN website and attach your online profile to this job posting #. If you are disabled and need reasonable accommodations to complete the application process, please contact Human Resources at 760 East Brier Drive, San Bernardino, CA 92408 • (909) 386-9561. This facility is handicapped accessible.

The Superintendent is committed to providing equal opportunity for all individuals in Superintendent programs and activities. Superintendent programs, activities, and practices shall be free from unlawful discrimination, including discrimination against an individual or group based on race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy, childbirth, termination of pregnancy, or lactation, including related medical conditions and recovery; parental, family, or marital status; reproductive health decision making; physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; veteran or military status; or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. Title IX Coordinator: Joe Sanchez, Director Risk Management, call (909) 386-9673 or email: Joe.Sanchez@sbcss.net).

State law requires all of our employees to be fingerprinted for the purpose of a confidential background investigation and prohibits the commencement of employment until the background investigation has been completed.  Proof of freedom from active tuberculosis based upon an intra‑dermal test must be furnished at time of employment. Public Law 99‑603 (Immigration, Naturalization & Control Act of 1986) requires that all employees hired after November 6, 1986, provide proof of work eligibility. If hired, please be prepared to present appropriate documentation verifying identity and ability to work legally in the U.S. SBCSS is an Equal Opportunity Employer.