Project Assistant
Key responsibilities include supporting the Principal and Accounting Manager. Additional assignments as requested.
- Help manage Principal’s calendar/schedule coordination
- Assist Principal with managing her email inbox
- Team travel coordination for work trips and conference
- Overnight or day travel with Principal, may include assisting at the conference booth
- File organization & management
- Monitor info@dropcollab.com email address
- Assist developing and maintaining job descriptions and offer letters
- Post job openings/coordinate interviews
- Maintain and update Employee Manual
- Assist accounting with monthly invoicing
- Run payroll bi-weekly
- Review timesheet entries for consistency
- Bring time entry process changes (as approved by Principal or Accounting Manager) to the team's attention
- General office tasks (office supplies, post office)
- Client contact lists (active, historical, and marketing
- Assist in the development and process for proposals and RFQs
- Assist with putting together presentations
- Coordinate SWAG for conferences
- Social media posts as requested
- Contract development
- Contract documentation once signed
- Certificate of Insurance requests
- Document project scope & budget
- Alert the project manager if a deliverable is not touched or assigned or appears not on track to finish by the due date
- Track deliverables and progress