Executive Operations Assistant
Position Overview
NEXGEN Asset Management is the industry-leading asset management software that combines a robust computer maintenance management system with advanced asset management planning tools.
We’re seeking a proactive, organized, and detail-oriented Executive Operations Assistant to support our President/CEO and leadership team. This role is central to keeping our operations running smoothly. The ideal candidate thrives in a dynamic environment, enjoys wearing multiple hats, and is eager to grow alongside our company.
What You’ll Do
- Office & Culture: Oversee office management (supplies, logistics) and organize team-building activities to foster company culture.
- Operations & Administration: Own various administrative tasks including timesheet management, payroll reporting, invoicing, expense reports, and quarterly tax filings.
- HR & Onboarding: Coordinate onboarding logistics to ensure a seamless new-hire experience.
- Executive & Leadership Support: Assist the CEO with administrative duties, acting as the primary liaison on behalf of the CEO with internal and external stakeholders.
- Compliance & Security: Maintain monthly compliance and security tracking/reporting.
- Cross-Team Coordination: Facilitate communication across departments to ensure smooth workflows and alignment on priorities.
- Business Development Support: Assist with sales meeting preparation; prepare presentation decks and configure software demo.
What We’re Looking For
- Bachelor’s degree in Business Administration, Communications, or related field.
- 4+ years of professional experience.
- Experience as an Executive Assistant is a plus.
- SaaS/software industry experience a plus.
- Highly organized with excellent attention to detail and time management skills.
- Strong communicator with exceptional interpersonal and writing skills.
- Proactive, resourceful, and able to anticipate needs before they arise.
- Comfortable balancing multiple priorities in a fast-paced environment.
- Tech-savvy; proficient with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint) and comfortable with web and mobile applications.
Location: Sacramento, CA (in-office 4 days per week, 1 remote day per week)
Compensation: $80,000 - $90,000 dependent upon experience
Why Work at NEXGEN
- Engage with an innovative and intelligent team
- Fun & progressive culture in a dog-friendly office
- Flexible work environment
- Competitive salaries and room for growth
- Excellent benefits
NEXGEN Core Values
Courage – Do the right thing & do not be afraid of taking smart risks
- Be bold and make intelligent decision
- Take initiative even when faced with adversity
Innovation – Promote innovation & continuous improvement
- Approach work with intellectual curiosity
- Follow best practices of the industry
Respect – Treat others with respect & professionalism
- Be honest, open, and forthright
- Approach the organization, clients and team with integrity
Proactive – Anticipate & take the initiative to achieve results
- Be aware of situation and environment
- Anticipate needs and take initiative to address
Results – Deliver exceptional results
- Hold yourself accountable to deliverables and deadlines
- Strive for excellence
Community – Build a community of co-workers and clients
- Family-driven culture of teamwork
- Connect on a personal level with team and clients
NEXGEN is an equal opportunity employer. We celebrate diversity and are committed to
creating an inclusive environment for all employees.