Director of First Impressions

Front Desk & Administrative

• Greet clients, subcontractors, and visitors professionally and courteously
• Answer and direct phone calls, manage emails (Client Relations, Marketing), and handle general inquiries.
• Maintain reception area, conference rooms, and office supplies stocked at all times.
• Schedule meetings, coordinate calendars, and assist with project team logistics.
• Support office staff with document preparation, filing, scanning, and data entry.

Graphic Design, Marketing & Website Management

• Design and update company marketing materials (presentations, brochures, flyers, signage).
• Maintain the company’s brand identity across digital and print platforms.
• Create visuals for proposals, project boards, and client meetings.
• Support social media and website with branded graphics and content.
• Update and maintain the company website with project photos, company news, and new content.
• Collaborate with project managers on visual materials for bids, RFPs, and community outreach.

Qualifications

• Previous experience as a Receptionist, Administrative Assistant, or in a customer-facing role.
• Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign) or similar design tools.
• Basic knowledge of website platforms (e.g., WordPress, Squarespace, Wix, or similar).
• Strong written and verbal communication skills.
• Exceptional organizational skills and ability to multitask in a fast-paced environment.
• Familiarity with construction/real estate industry terminology is a plus.
• High level of professionalism, discretion, and customer service focus.

Preferred Skills

• Experience with Microsoft Office Suite 
• Knowledge of social media content creation.
• Basic understanding of project management or construction administration.