2025-2026 Office Clerk & SPED Aide

JOB SUMMARY:
Under general supervision of location administrator, serves as office secretary or clerk, performs a variety of organizational and secretarial duties including those responsibilities of a confidential nature dealing with personnel matters, confidential student and employee information and files. Duties performed are designed to relieve the administrator of office and routine responsibilities by planning, organizing, and participating in the school office administrative operation.
 

JOB DUTIES
▪ Performs diverse clerical responsibilities within areas and limits of authority as delegated by the school principal or office manager.
▪ Handles emergencies concerning employees and/or students and reporting them to the school principal or office manager.
▪ Performs a wide variety of secretarial work, including typing/word processing, proofreading, filing, recording information, and processing and distribution of all correspondence, much of which is of a confidential nature.
▪ Maintains a high degree of confidentiality regarding all aspects of the school site operation.
▪ Establishes, maintains and ensures proper use of confidential files, which may include student personnel.
▪ Takes and transcribes dictation (or uses dictation equipment) for letters, memos, and reports including information of a confidential or sensitive nature.
▪ Screens correspondence and telephone calls for administrator and staff.
▪ Maintains multiple calendars.
▪ Organizes appointments and staff meetings and makes arrangements for school visitations and facility use.
▪ Exercises diplomacy in answering questions and resolves situations involving students, parents, volunteers, public, site staff and district personnel through knowledge of school policies and general district rules and regulations.
▪ Other job-related duties and schedules assigned by supervisor
 

The primary role and purpose of a Special Education Aide is to provide assistance to the Special Education
teacher for the physical and instructional needs of the charter students with disabilities in the special education program. The Special Education Aide will help implement educational programs, including self- help, behavior management and instructional programs for students. The Special Education Aide will work under direct supervision of a certified teacher and indirect supervision of the principal. Special education aides who are authorized to handle crisis situations and physically restrain students will complete specialized training in behavioral interventions. 
 

JOB DUTIES
Instructional Support
▪ Prepare educational materials and displays for the classroom with the assistance of the classroom teacher
▪ Assist in keeping class neat and orderly
▪ Assist teacher in handling administrative records and reports
▪ Help substitute teachers with classroom layout, or other pertinent classroom management
▪ Assist with inventory, care and maintenance of equipment Student Management
▪ Help physically disabled students according to their needs, including but not limited to transferring to and from wheelchairs, lifting, or positioning
▪ Help students with physical needs and personal care, including but not limited to feeding, bathroom needs, and personal hygiene
▪ Assist in student behavior management; this includes handling crisis situations and restraining disruptive or dangerous students as needed
▪ Take responsibility for learning and conforming to each student’s special medical, physical, communicative and emotional needs
▪ Coordinate educational activities assigned by the teacher; help individual students or small groups
▪ Assist in overseeing students throughout school day, inside and outside classroom; this includes lunchroom, bus and playground duty
▪ Advise teacher on special needs or problems of individual students
 

Other
▪ Ensure confidentiality
▪ Enhance job skills by participating in staff development programs
▪ Be active in faculty meetings and special events as assigned
▪ Other job-related duties and schedules assigned by supervisor
 

Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, bend, and sit for long periods of time. The employee must also be able to listen and hear students, lift and/or move up to 50 pounds and be appropriately mobile, including by escorting students across campus as needed. This job description should not be construed to imply that these requirements are the only duties, responsibilities, and qualification for this job. Incumbents may be required to follow any additional related instructions, acquire related job skills and perform other related work as required or assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.