Assistant Director, Alumni Events

Hybrid eligible

Application Review Begins

September 29, 2025; open until filled

Special Instructions to Applicants

To be considered for this position, applicants must submit a complete application that includes an online application, a cover letter, and resume that address how you meet the minimum and preferred qualifications.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

This position requires access to transportation for occasional travel to meetings and events. This position must be able to work occasional nights and/or weekends to fulfill special projects and events.

Department Summary

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 150 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

The University of Oregon Alumni Association (UOAA) fosters lifelong relationships, deepens engagement, and advocates on behalf of the university and Duck alumni around the world. Launched in 1879, the UOAA is proud of its long history of keeping alumni connected to the university and to one another, offering a wide array of opportunities for service and engagement. With a membership of over 20,000, the UOAA serves as an important connection to the university for more than 280,000 alumni worldwide. Our vision is to be among the very best alumni relations programs in the world, uniting and engaging Ducks in all stages of flight.

Position Summary

To establish and cultivate lifelong relationships among alumni, the Assistant Director, Alumni Events (assistant director) serves as a representative for the organization’s multi-faceted University Advancement mission.

Reporting to the Director, Alumni Engagement (director) the assistant director works in consultation and collaboration with the director to advance the engagement strategy for alumni. This position is directly responsible for coordinating the alumni reunion program, which includes recruiting, training, supporting and recognizing volunteers in addition to providing logistical support for meetings and reunion activities, and collaborating on strategies directly related to reunions. This position is the manager for assigned special and recurring events, including pre-game experiences such as tailgates, alumni commencement events, and other major events.

This position requires access to transportation for occasional travel to meetings and events. This position must be able to work occasional nights and/or weekends to fulfill special projects and events.

Minimum Requirements

• Bachelor's degree, or equivalent combination of skills and experience.
• Three years of full-time (or equivalent) experience in producing events and meetings for both internal and external audiences.
• One year of full-time (or equivalent) experience in project management, setting timelines, budgeting, evaluating programs, and defining milestones for completion.

Professional Competencies

• Demonstrated ability to build and manage programs; develop strategies to achieve operating goals; experience with financial management and budgeting.
• Demonstrated ability to plan and design events, measure impact and ROI, and build longitudinal strategy.
• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Ability to maintain a high level of professionalism, discretion, and confidentiality.
• Excellent attention to detail and follow-through.
• Excellent oral and written communication skills.
• Ability to establish and maintain cooperative working relationships with internal and external partners, including volunteers, faculty, staff, and others as appropriate.
• Expertise in recruiting, training, managing, and motivating volunteers.
• Proven proficiency with Excel, Word, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office and routine software applications.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Ability to adapt as new situations arise.
• Familiarity with the University of Oregon and UOAA.

Preferred Qualifications

• Experience working with alumni relations and advancement in a higher education setting.
• Experience working remotely, or in a setting with limited direct supervision.

FLSA Exempt: Yes