Pupil Services Specialist
IN THIS ROLE:
Are you a highly organized administrative professional who enjoys managing details behind the scenes?
You’ll provide essential support to the Pupil Auditing department, ensuring that daily operations run smoothly and efficiently. Assisting with budget tracking, file management, and preparation of materials for audits, meetings, and presentations. In addition, you’ll help conduct and support state-mandated regulatory audits, serve as the lead resource for data included in Oakland Schools’ annual reporting documents, and manage key reports.
Your work will play a vital role in supporting compliance and reporting processes that directly impact schools across the county!
WHAT WE NEED:
- Conducts and trains on Section 25e audits (student enrollment, exit dates, schedules, attendance).
- Collaborates with MDE and ISDs to enhance the 25e audit process.
- Performs Pupil Membership audits and communicates findings to LEAs and PSAs.
- Assists with Graduation and Dropout audits and Exit Code Change Requests.
- Supports the creation and maintenance of a GAD audit process in line with legal and MDE/CEPI requirements.
- Assists in managing the Electronic Truancy Tracking System.
- Gather data for Summaries and Surveys.
- Coordinates the Oakland Nonpublic School Membership Report.
- Oversees Schools of Choice offerings for LEAs, ensuring compliance and publication on the OS website.
- Monitors and updates Public School Academy changes.
- Distributes PA102 Safe Schools reports from the Oakland County Prosecutor’s Office.
- Manages website content and updates.
- Handles student records of closed schools and transcript requests for Academy of Michigan.
- Maintains knowledge of Pupil Accounting regulations and updates forms as needed.
- Supports department goals, meetings, and events; assists with multimedia presentations and materials.
- Manages departmental accounting procedures, including expenditure and budget monitoring.
- Performs other duties as assigned.
WHAT YOU NEED:
- Associates degree: business, finance or a related field preferred.
- Three or more years of related experience; experience in an educational setting and/or pupil accounting preferred.
- Knowledge of maintaining and using secure databases. Experience using CEPI applications preferred.
- Ability to properly utilize tools and equipment necessary in conducting professional development workshops.
- Position requires sitting at a computer for extended periods of time.
WORK LOCATION:
Oakland Schools - Main Campus
2111 Pontiac Lake Rd
Waterford, MI 48328
SALARY DETAILS:
$27.26 - $31.63 hourly based on relevant prior work experience, with the potential to earn up to $34.06 after employment with Oakland Schools.
Non - Exempt position / 12-month work year.
WHY WORK FOR OS?
Aside from working with talented experts on important initiatives, when you join Oakland Schools, you’ll also get these great benefits:
Pension Plan
OS offers the opportunity to enroll in a pension plan to help support your financial stability.
Full Health Coverage
High quality, low-cost health insurance plans. Employer paid dental, vision, life insurance, short and long-term disability, and well-being benefits.
Wellbeing Program
OS utilizes a holistic approach to provide resources that support the wellbeing of our employees.
Professional Learning
OS provides various professional learning opportunities to advance your skill sets with education development.
Flexible Vacation Time
Experience built-in vacation, including time off for winter and spring break and generous leave time, so you can have a healthy work-life balance.
Other Perks
You’re eligible for preferred pricing on pet insurance, legal coverage for most of your legal needs, additional life insurance and access to the Student Loan Repayment Program (PSLF) for loan forgiveness in public service.
Public Service Loan Forgiveness (PSLF) Program
Working with Oakland Schools isn’t just meaningful - it’s financially rewarding!
Oakland Schools qualifies as an eligible employer for the Public Service Loan Forgiveness Program. The PSLF Program forgives the remaining balance of your Direct Loans based on the following requirements of eligibility:
- after the individual has made the equivalent of 120 qualifying monthly payments under an accepted repayment plan, and
- while working full-time for an eligible employer (for a weekly average, alone or when combined, equal to at least 30 hours)
For additional information, please visit studentaid.gove/manage-loans/forgiveness-cancellation/publicservice
WHO WE ARE:
Oakland Schools (OS) is an Intermediate School District (ISD) focused on providing educational and technology services to local school districts in a cost-effective manner to provide students with a superior education. We also operate our Oakland Schools Technical Campuses (OSTC) and Virtual Learning Academy Consortium (VLAC). You will help students have the best learning experience possible through your work at OS! To learn more about us, visit https://www.oakland.k12.mi.us/about.
HOW TO APPLY:
To apply, please use the Oakland Human Resource Consortium (OHRC) website. You will need to make an account on the OHRC website to apply. To access this application click the position title below:
Oakland Schools is a member of the OHRC. Once you create your account, you will be able to apply for positions within our district as well as positions available through other member districts. All applications must be completed on the OHRC website. Please do not email or fax application materials to Oakland Schools.
POSITION DEADLINE: Applications will be accepted until September 16, 2025.
NOTE: Interested candidates must be available to interview September 26, and October 3, 2025.
For questions regarding this position, please contact recruiting@oakland.k12.mi.us
In accordance with state and federal law, Oakland Schools does not discriminate, nor permit discrimination, on the basis of race, color, national origin, ethnicity, religion, sex, pregnancy or parental status, gender identity, gender expression, sexual orientation, disability, age, height, weight, marital status, military service, veteran status, genetic information, or any other legally protected status, in its educational programs and activities, employment, or enrollment. The District also provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints regarding unlawful discrimination or harassment, employees should contact the Assistant Superintendent of Human Resources, Personnel Management and Labor Relations at (248) 209-2429 or HR@oakland.k12.mi.us. Students and others should contact the Civil Rights/Title IX Coordinator at (248) 209-2590 or Jacqueline.Zablocki@oakland.k12.mi.us.
This job posting is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Incumbents may be asked to perform additional duties as required by his/her supervisor.