Second Secretary

JOB SUMMARY

The second secretary is responsible for providing secretarial support services to the principal and head secretary.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

• Assist with the scheduling of appointments and maintain calendar for building administrator
• Assist the building administrator with various tasks including message handling, written communications, answering mail, filing, and scheduling
• Assist with recording all scholar daily attendance when required
• Assist with the recording of scholar data information in school file and files for pupil personnel as they enroll or drop
• Maintain the computerized scholar information system
• Process and deliver bank deposits
• Receive and send school records
• Assist with attendance when required
• Work with scan sheets for report cards, coordinate distribution, etc.
• Interact with co-workers, administration, scholars, parents and the community in positive, supportive and cooperative ways
• Performs other duties as assigned

QUALIFICATIONS

Required Education and Experience:

• High School diploma or equivalent
• One year of successful previous secretarial experience

Knowledge, Skills, and Abilities:

• Ability to work well with others and participate as a member of the team
• Excellent written and verbal communication skills, dependable attendance and punctuality, outstanding organizational abilities and good time management.
• Experience working with computers
• Strong public relations skills with the ability to engage professionally and courteously with school stakeholders, including students, parents, teachers, and the community
• Ability to work in a diverse environment

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

Stands and/or walks during most of the working day. Turns, stoops, climbs, bends, pushes, pulls, reaches for and carries materials and equipment in the performance of tasks. Must be able to lift a minimum of 40 pounds. Must be able to work outside for extended periods (up to the entire eight-hour shift) in all weather conditions. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually loud to moderate. Work is performed indoors although there will be required outdoor activities. The employee is directly responsible for the safety, well-being, and work output of scholars.

MENTAL FUNCTIONS

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing in the English language, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at (616) 819-2022 or humanresources@grps.org.