Grants & Contracts Specialist

Grants & Contracts Specialist (Financial Analyst)

Position Summary:

Collaborate with brilliant minds in a fast-paced, supportive environment as the Grants and Contracts Specialist I. Personable, collaborative and detail-oriented individuals are ideal candidates for this opportunity. Own your growth—this role is designed to evolve with you.

Reporting to the Division Administrator, the Grants and Contracts Specialist supports the Division of Nephrology’s research portfolio through expert pre- and post-award grant management. This role involves gathering and analyzing data, coordinating agreement execution, and providing technical guidance on the preparation and administration of research grants, contracts, awards, and related reports to inform leadership strategy.

The Grants and Contracts Specialist reviews monthly budgets, fund activity, and general ledgers, and works closely with faculty Principal Investigators (PIs) and other stakeholders. In collaboration with Grants Managers, responsibilities include subcontract oversight, budget development, variance reporting, sponsor reporting, compliance, and day-to-day administrative and operational support for assigned awards.

Primary Duties:

• Collaborative Partnership: Liaison between faculty, grants managers of the NephroGrantsFinance team, external funding agencies (federal, state, local and nonprofit organizations), and internal offices including Grants & Contracts (GCO), Sponsored Projects Accounting, Finance, fund administrators and business managers.
• Grants and Contracts Management: Support pre-award budget development, post-award monitoring, subcontract oversight, and grant closeout procedures. Manage documents such as Other Support, IPA (OF-69) agreements, and MOUs. Assist Grant Managers in timely routing of applications to relevant compliance committees (IACUC, IRB, Biosafety, FCOI).
• Administrative & Data Oversight: Maintain and enhance data in the Grants Tracking System. Distribute funding opportunity alerts as needed, shared NephroGrantsFinance calendar updates, and resource packets as needed, and may propose enhancements to existing internal systems.
• Financial Analysis & Reporting: Analyze and present financial data to support budget planning and decision-making. Identify funding issues and propose solutions. Generate reports for PIs including forecasts, variance analyses, and spending trends.
• Financial Operations: Process purchase orders, contracts, invoices, travel requests, check requests, fund transfers, and deposits. Ensure accurate allocation of expenses and check deposits and/or wires to appropriate funds.
• Payroll Coordination: Manage salary source allocation transactions, internal personnel effort trackers, and annual time and effort reports. May assist Administrative Coordinator to maintain payroll records for staff as needed.
• Portfolio Oversight: Coordinate and prioritize activities across multiple awards. Advise PIs on financial strategies and manage reporting for renewals, continuations, and closeouts.
• Special Projects: Contribute to divisional initiatives including business plan development and other strategic projects as assigned.

Qualifications:

Education:

• Bachelor’s degree in business administration, finance, or related field, or an equivalent combination of education and relevant work experience
• Microsoft Office Word and Excel – Intermediate

Experience:

• 2 years minimum experience (3 years preferred) in grants and contracts management (experience in finance a plus)
• Strong analytical skills
• Good communication skills and attention to detail
• Knowledge of accounting principles and practices, sufficient to compile reports concerning financial status and operational procedures of organizations

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity and inclusion are drivers for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together and participate actively as a leader within the Mount Sinai Health System by:

• Serving as the primary resource management representative of the Mount Sinai leadership teams, committees, etc., and acting as the primary executive leader interface between Mount Sinai and key executives from the health systems’ vendors and partners.
• Engaging with relevant thought leaders and policy-makers at the federal and state levels, and representing the Health System as assigned.
• Using a lens of equity in establishing and promoting policies and procedures and providing opportunities for all to thrive.
• Confronting racist, sexist or other inappropriate behavior and challenges exclusionary organizational practices and serving as a role model to promote anti-racist behaviors.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai Morningside (formerly Mount Sinai St. Luke’s), and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

EOE Minorities/Women/Disabled/Veterans