Event Management - Festival Operations Intern

TheFairgrounds Ops intern will perform under the direction of the Festival Director. This internship will give a direct experience in event management and interact with every department and volunteer committee

of the show. Priorto the February event, the intern will assist with the planning, operational needs and the physical installation of all elements encompassing the creation of the fairgrounds. During the event, the duties will focus on assisting with daily onsitemanagement and fairgrounds activities.

ESSENTIAL DUTIES& RESPONSIBILITIES

Responsibilities include, but are not limited to the following:

• Assist the Festival Director with all things related toattractions, grounds acts, fairgroundsvenues, carnival and live entertainment
• Work closely with event department staff and operations staff on executing logistical plans for fairgrounds activities
• Attend volunteer meetings to help coordinate plans forcommittee specific installations
• Assist in on-site event execution, including set-up and break-down
• Document the event by taking pictures, video, and detailed notes for evaluation
• Manage performance stages, assist bands with move in/out processes
• Perform additional tasks as assigned

SKILLS  &  ABILITIES

• Willingness to build, create, move structures, venues and displays
• Possess and demonstrate strong interpersonal skills, detail oriented observation and task execution traits, professional ability to follow instructions, ask questions, share ideas and exercise good judgement
• Quick thinker, knowledge of conflict resolution, efficient and effective problem solver
• Showcase a creative outlook or approach to even simple or ordinary projects
• Exceptional phone etiquette, writing, editing, and proof-reading skills
• Excellent organizational and time management skills 

EDUCATION  &  EXPERIENCE

• Recent graduate or student in pursuit of a degree related to, but not limited to: Construction Science, Event Management, Hospitality & Tourism, Communications, Marketing, Business, etc.
• Interest in Special Events, Event Planning, Non-Profit Organizations
• Fluent in English (reading, writing, speaking), Spanish a plus
• Volunteer or student organizational leadership experience

WORK ENVIRONMENT

• Interns will be located at San Antonio Stock Show & Rodeo headquarters, mobile locations and fairgrounds site. In course of duties, may be exposed to animals, dust, elevated noises, stage lighting, outdoor weather elements, etc.

PHYSICAL  REQUIREMENTS

• Walking- Moving about on foot to accomplish tasks, particularly for moving from one site to another and for sustained periods of time
• Carrying- Must be able to carry at least 30 lbs. without assistance
• Lifting- Have strength to lift at least 30 lbs. without assistance
• Standing- Particularly for sustained periods of time
• Experience operating machinery or willing to train on a forklift, scissor lift, etc.

SCHEDULE

Internship may begin as early as October 2025 and end in March 2026

• Due to the nature of the position, interns must be able and willing to work a variety of mornings/ evenings and weekdays/weekends depending on event timelines
• Schedule is adjustable as needed to obtain school credit

September-November - 20-30 hrs/week , 3-4 days/week

December-January - 30-40 hrs/week, 4-5 day/week

February-March - 40+ hrs/week, 5-6 days/week