Administrative Assistant

Front Desk/Administrative Assistant 
Coral Gables, Florida

Miyares Group, LLC is a dynamic CPA firm headquartered in Coral Gables, FL. We are committed to helping businesses and individuals reach their full potential by providing innovative tools and services to stay focused on their goals. Our diverse client base spans industries such as construction, real estate, auto dealerships, retail & wholesalers, professional services, international investors & entrepreneurs and high-net-worth individuals. We are currently seeking an Administrative Assistant to join our growing team, who will play a key role in supporting day-to-day operations and ensuring smooth business functions.

Key Responsibilities:

• Call Management:
  Answer all incoming calls promptly and route them to the appropriate department or personnel. Ensure that all calls are handled in a professional manner.
• Client Greeting:
  Welcome and assist clients visiting the firm, ensuring they are greeted courteously and directed to the appropriate person or department.
• Mail Distribution:
  Sort, distribute, and manage incoming mail efficiently, ensuring it reaches the correct recipients in a timely manner.
• Office Supply Management:
  Organize and monitor office supplies, preparing a list of items that need to be restocked. Maintain inventory levels and ensure the smooth functioning of the office.
• Office Organization:
  Keep the office environment clean and well-organized, ensuring that work areas are tidy and conducive to productivity.
• Document Processing:
  Process client documents by scanning and entering them into the system. Ensure accurate and timely document management.
• Client Returns Packaging:
  Package all client-related returns carefully and ensure they are ready for delivery or pickup as required.
• Client Communication Support:
  • Prepare and send out birthday, thank-you, and referral cards as part of client relationship management.
  • Draft and send engagement letters and other client communications as required.
  • Update and maintain client records, ensuring that both current and new client information is accurately logged, including referral details.

Why Join Us?
At Miyares Group, we offer a collaborative and innovative environment where personal and professional growth is encouraged. We value knowledge, adaptability, and a strong willingness to learn. If you’re passionate about accounting and eager to make a meaningful impact, we would love to meet you.

Benefits

• Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health)
• 15 Days PTO
• 10 Paid Holidays
• Room for growth

Apply today to become part of our team!