Executive Assistant to CEO
About the Role:
This role is like an MBA in real-world experience. You’ll work side by side with the CEO of Saffar Capital, gaining hands-on exposure to every aspect of running and scaling a business. From strategy to operations, you’ll learn by doing, take ownership of key projects, and develop skills that will fast-track your career. If you’re eager to grow, thrive on challenges, and want a front-row seat to how a company is built, this is the opportunity for you.
This role requires a proactive individual who can anticipate needs, work independently, and maintain a high level of professionalism while supporting the CEO. If you are highly organized, detail-oriented, and have excellent communication skills, we encourage you to apply.
Essential Responsibilities:
- Acting as a Business Development Rep to get meetings set.
- Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving and adjusting plans
- Conduct research, compile data and prepare for consideration and presentation
- Manage and maintain President’s schedule & calendar.
- Prepare agendas for meetings, attend meetings and compile record minutes
- Open, sort and distribute incoming mail
- Some domestic and international travel may be required.
- Handles sensitive and confidential information with grace and professionalism
- Property Management – scheduling services as needed, making sure real estate is properly taken care of.
- Utilizing Basecamp to communicate with web development team.
- Communicate clearly & effectively with software developers
- Learning AI platform Dapta
- Create and send email marketing using Brevo and Mailchimp
- Filing system management
- Managing payables & confirming invoices are correct
- Payroll management & communications
Required Skills:
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail to ensure accuracy in all administrative duties
- Proficient in using Microsoft Office Suite
- Expert skill with Excel & PowerPoint
- Strong written and verbal communication skills
- Strong multi-tasking skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Quick learner
- Likes a challenge and learning new things
- Self- disciplined
- Time management
- Leadership skills
- Has a good attitude & likes to get things DONE!
About the Job:
Type:
- Full-time
Work Location:
- In person
Pay:
- $55,000.00 - $65,000.00 per year
Benefits:
- Health / dental / vision insurance
- Paid time off
- Bonuses
Schedule:
- 7am – 4pm Monday to Friday
- Some evenings and weekends
- Occasional domestic and international travel required