Administrative Assistant/Bookeeper

About Us

Electric Advantage, Inc. has been a trusted provider of commercial electrical services in the Washington, D.C. metro area since 1992. We specialize in serving local governments and private commercial customers with top-tier electrical solutions. As we continue to expand, we are seeking a highly motivated and organized Administrative Assistant / Bookkeeper to join our team. This role will directly support company leadership and help manage day-to-day office functions. This is a hands-on role with clear growth potential for the right individual.

Position Overview

As an Administrative Assistant / Bookkeeper, you will be instrumental in ensuring our daily administrative operations run smoothly. This individual will be responsible for office organization, financial transactions, vendor coordination, payroll assistance, and ensuring compliance with business policies. The ideal candidate is proactive, detail-oriented, and capable of managing multiple responsibilities in a fast-paced environment. We’re looking for someone eager to learn, determined to excel, and ready to take on increasing responsibility over time.

Key Responsibilities:

• Answer and direct phone calls professionally
• Draft, edit, and distribute emails, correspondence, memos, and reports
• Maintain an organized electronic and physical filing system
• Assist in maintaining and enforcing office policies and procedures
• Manage office supply inventory, research vendors, and negotiate cost-effective purchases
• Maintain accurate contact lists for vendors and customers
• Oversee accounts receivable (A/R), and reach out to customers regarding outstanding balances
• Prepare and submit invoices via QuickBooks Online/ERP Software
• Assist in preparing and reviewing payroll documents and tracking employee hours
• Manage health insurance documentation and respond to DOL employee requests
• Maintain business insurance records and handle claim submissions, including Workers' Compensation, auto accidents and other related claims
• Ensure timely filing and renewal of state and local contractor licenses
• Ensure all subcontractor COIs are on file and up to date, requesting renewals as they expire
• Participate in weekly management meetings, take detailed notes, and follow up on action items
• Maintain professional and effective communication with customers, vendors, and team members

Requirements & Qualifications:

• Proven experience as an Administrative Assistant, Office Assistant, Office Manager, bookkeeper or Executive Assistant.
• Quick learner with strong ability to prioritize tasks, problem-solve, and think critically
• Adaptable and agile in a fast-changing work environment
• Working knowledge of Microsoft Office 365 (Outlook, Excel, PowerPoint, OneNote, SharePoint)
• Proficiency in QuickBooks Online (AR, invoicing, account categorization, and reconciliation)
• Experience handling and submitting bi-weekly payroll
• Exceptional time management and organizational skills
• High attention to detail and accuracy in documentation
• Excellent verbal and written communication skills
• Strong ability to multi-task while maintaining efficiency and professionalism
• Strong computer skills with an ability to type at a minimum of 65 WMP
• Minimum of an Associates degree required; additional certifications in administration or accounting are a plus

Why Join Us?

• Opportunity for growth for the right candidate
• Competitive compensation and long-term career development
• A supportive and collaborative work environment
• Opportunity to play a vital role in a well-established and growing company
• Work with a professional team that values integrity, teamwork, and efficiency

How to Apply:

If you're an experienced office professional looking to make an impact, we’d love to hear from you! Please submit your resume and a brief cover letter detailing your relevant experience.