Deputy Register of Deeds

Deputy Register of Deeds 

Department: Register of Deeds

Hiring Range: $18.87 - $22.18 per hour

Closing Date: Open Until Filled

GENERAL STATEMENT OF DUTIES:

This position assists the Register of Deeds with administrative functions and performs clerical duties, including, but not limited to, aiding in the recording and registering of property records and other legal documents and assisting the general public with Register of Deeds document requests. Position requires approximately 40 hours of work per workweek.

DUTIES AND RESPONSIBILITIES:

To successfully perform this position, an individual must be able to perform the following:

• Inspects, indexes, rekeys, processes, issues, verifies, and records various records and legal documents, including, but not limited to, real estate and vital records, performing daily maintenance and monitoring to ensure that such records are accessible in the event of a cyber-attack or system failure
• Interacts and assists with the general public via telephone, email, or in person to provide support, information, and assistance with documents or systems maintained by, or recorded in, the Register of Deeds office
• Electronically or manually records land records or other documents for transactions, examining such documents for accuracy, completeness, and compliance with all relevant laws and regulations
• Receives, reviews, balances, and processes payments and revenue received, preparing daily, monthly, and annual reports ensuring information is accurate
• Maintains and monitors records and ensures accessibility of records
• Reviews and completes monthly and quarterly filing of administrative paperwork in compliance with state, federal, and local laws
• Performs other duties as required or assigned

REQUIRED EDUCATION AND EXPERIENCE:

• Associate Degree
• Three (3)  years of experience in clerical, customer services, or other related field (or at least 3 years' combined experience in education and experience) providing the knowledge and skill necessary to work at the Register of Deeds office

SPECIAL REQUIREMENTS (UPON HIRE, UNLESS OTHERWISE INDICATED):

• Notary Public certification for North Carolina (within 6 months of hire)
• North Carolina Association of Register of Deeds certification (within 2 or more years of hire)

PHYSICAL REQUIREMENTS, WORKING CONDITIONS, AND OCCUPATIONAL EXPOSURES:

• Vision requirements, with or without corrective lenses, include: close and distant vision, ability to adjust focus, depth and color perception, and peripheral vision
• Occasionally lifts up to fifty (50) pounds
• Occasionally spends time climbing or balancing, pulling or pushing, and stooping, kneeling, crouching, or crawling, reaching with hands and arms, and tasting or smelling
• Routinely lifts up to ten (10) pounds
• Frequently spends time standing, walking, sitting, speaking or hearing, using hands or fingers to handle, feel, type, or text, and engaging in repetitive motions
• Must be able to prepare and analyze written or computer data
• Must be able to express and exchange ideas through verbal communication
• Must be able to engage in visual inspections involving small parts
• Must be able to observe general surroundings and activities
• Occasional exposure to some disagreeable elements (i.e., dust, heat, fumes, cold, or noise)
• Subjected to some mental effort and potential stressful situations during day to day operations

REQUIRED SKILLS/ABILITIES:

• Proficient in spoken and written English
• Demonstrates verbal and written communication and interpersonal skills
• Ability to convey detailed instructions loudly, accurately, and/or quickly
• Ability to receive detailed instructions or information through verbal communication
• Ability to use measuring devices
• Ability to operate and use systems, technologies, and machines required to perform duties of the Register of Deeds office such as data entry, excel, Microsoft, and other related software programs
• Ability to select and apply guidelines, policies, and procedures
• Excellent organizational and time management skills
• Demonstrates analytical, decision-making, and problem-solving skills

Application Process: Burke County paper applications can be obtained at the Human Resources office, located at 200 Avery Ave. Morganton, NC, Mon-Fri 8:00am-5:00pm; online applications are available at: www.burkenc.org. Completed applications should provide a complete work history, including a detailed and thorough list of job duties. Incomplete applications will not be processed.

 Burke County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.