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Department:                              District Court

 

Position Control Number:          0409-013

 

FLSA Status:                             Non-Exempt; position is eligible for overtime

 

Safety Sensitive Designation:   This position is not designated as safety-sensitive.

 

Random Drug/Alcohol Test:      No

 

Opening Date:                           August 1, 2025                          

 

Closing Date:                            August 17, 2025 at 11:59 PM

 

 

 

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically

and reasonably feasible.

 

 

 

An Equal Opportunity Employer

 

JOB SUMMARY:  Prepares and maintains the records and dockets for District Court and receives payments for fines, garnishments, and filing fees for civil/small claims cases, special services cases, traffic and criminal cases.

 

ESSENTIAL JOB FUNCTIONS:

     * Assigns case numbers to traffic tickets and Arrest Disposition Reports; inputs court dates and case numbers into a computer.

     * Receives filing paperwork for civil/small claim cases, and criminal and special services cases; reviews to ensure all necessary paperwork is included; assigns case numbers and court dates.

     * File stamps each filing instrument page, make copies of documents, and returns one copy to the attorney or public.

     * Completes letters to defendants, recognizance bonds, appeals, etc. as required.

     * Researches vehicle information, criminal, and driving records in the ACIC/NCIC database prior to the court date for court reports.

     * Prepares daily dockets for traffic court, criminal/hot check court, civil/small claims court, and special services cases; ensures all cases are listed on the docket.

     * Prepares subpoenas and warrants as ordered by the judge or as requested by attorneys and law enforcement agencies; forwards to Sheriff’s Department or private companies for service.

     * Prepares paperwork for weekend jail and commitments; forwards to Sheriff Department with a list of dates.

     * Receives case dispositions from court; enters dispositions into court records; dispatches speed letters as needed to appropriate agencies to relay case disposition; closes case files.

     * Completes garnishment paperwork as required by the court; computes garnishments plus interest.

     * Prepares documents to process court dispositions including commitments and fine assessment; computes fines and court costs.

     * Answer questions in person and by mail regarding court procedures and dates.

     * Accepts payments for probation monitoring fees, court fines, and garnishments; issues receipts and balances cases received daily; sets up payment plans as needed.

     * Coordinates schedules and volunteer opportunities with nonprofit organizations for court-ordered probation cases.

     * Prepares daily jail dockets for video arraignment.

     * Prepares file for Bond Forfeiture Hearings and provides information to County Attorney for court.

     * Prepares “No Contact” orders and the dismissal of “No Contact” orders in court for Domestic Abuse cases; distributes a copy to the victim, defendant, and the original copy to the Sheriff's Department to input into the ACIC database.

     * Schedules appropriate monthly classes and Community Services; monitors Defensive Driving/Probation and DWI cases.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

     * Pulls case files for the judge as cases come up on the docket; review all case files for compliance with the judge’s orders.

     * Maintains pending case files and closed case files after the court dates.

     * Attends court sessions to provide assistance during court proceedings; records all court proceedings.

     * Receives incoming mail; prepares outgoing correspondence.

     * Performs other related duties as required.

 

PERSONNEL SUPERVISED:     None.

 

 

 

WORKING CONDITIONS:  Work is performed in a smoking-restricted office environment. 

 

 

 

MINIMUM QUALIFICATIONS:

 

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

     *

          + Good knowledge of traffic, civil and small claim complaint laws, documents, and court processes and procedures.

          + Some knowledge of basic mathematics.

          + Ability to handle confidential materials in a reliable manner.

          + Ability to maintain detailed and accurate record-keeping systems.

          + Ability to read and interpret court orders and other legal documents.

          + Ability to establish and maintain an effective working relationship with the general public, attorneys, county employees, and outside agencies.

          + Ability to communicate effectively in writing.

          + Ability to count money.

          + Ability to attend work regularly and reliably. 

          + Skill in the operation of and data entry into a computer.

          + Skill in the operation of a calculator.

          + Skill in the operation of the digital recording system.

 

 

 

PHYSICAL REQUIREMENTS:

     *

          + Digital dexterity is necessary for keyboard operation and written documentation.

          + Visual acuity is needed for use of a computer screen.

          + Ability to hear and speak sufficiently to communicate in person and by telephone.

          + Ability to lift and carry loads up to 25 pounds.

          + Ability to climb ladders to obtain stored information.

 

EDUCATION AND EXPERIENCE:

 

Completion of high school or GED equivalent; some clerical work experience with recordkeeping; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.