Bookkeeper, Accounts Payable

POSTING DATE: July 24, 2025 POSITION ID: 25-ESP-23 POSITION: Bookkeeper, Accounts Payable LOCATION: Business Office-Administration Building SALARY: Level IA, Step 3.0 Per ESP Agreement 40 Hours/Week, 12 Month Calendar Starting hourly rate: $21.80 (Level IA, Step 3.0 ) START DATE: Monday, August 18, 2025 DEADLINE TO APPLY: August 1, 2025 The successful candidate will be joining an award winning business office department in the Farmington Public Schools. The Bookkeeper position includes a great on-site working environment alongside the payroll department and eligibility for full time benefits. Candidates with a passion for financial numbers, ability to work well with others, and work history connected to accounts payable are encouraged to apply. QUALIFICATIONS Minimum: ● Demonstrated knowledge and application of accounting principles. ● Proficiency in Microsoft Excel, Word, and Google Suite. ● Ability to communicate clearly and concisely, both verbally and in writing. ● Ability to maintain confidentiality of records, correspondence, and conferences. ● Ability to develop effective working relationships with district staff and the school community. ● Ability to perform duties with an understanding of all district requirements and Board of Education policies. ● Ability to pass a basic bookkeeping assessment prior to hire. Preferred: ● Associate’s Degree in Accounting or related field. ● Minimum of three (3) years of bookkeeping experience. ● Experience with computerized financial software systems (PowerSchool BusinessPLUS preferred). DUTIES AND RESPONSIBILITIES ● Process all accounts payable vendor payments, including ACH payments. ● Reconcile processed work by verifying entries and comparing to systems reports to balance. ● Scan and maintain digital images of all payments processed. ● Communicate with vendors regarding missing or conflicting invoices, including investigation of past due notices from vendors. ● Reconcile and balance vendor statements. ● Organize and send invoices to appropriate buildings/departments. ● Reconcile purchase orders with accuracy. DUTIES AND RESPONSIBILITIES continued… ● Manage and maintain vendor records, including W9s for tax reporting. ● Follow up monthly with departments on the status of open purchase orders. ● Collect, review, and verify account number accuracy for all purchasing card receipts, ensuring proper substantiation and documentation. ● Process a high volume workload with high level of accuracy under specific deadlines. ● Independently research issues/concerns and bring them to resolution. ● Develop effective working relationships with staff and the school community. ● Maintain schedules and records to track fixed asset additions, that include equipment purchases and bond related work for audit purposes. ● Learn, understand and apply account code structure in daily duties and responsibilities to review transactions and ensure accuracy in preparation for the annual audit. ● Support and train building secretarial staff on purchasing and receiving processes, as needed. ● Continuously improve the payment process. ● Other duties as assigned. BOARD OF EDUCATION EXPECTATIONS FOR ALL FPS EMPLOYEES To ensure work/choices contribute to the Learner Profile and District Goals, as demonstrated by: a. Ability to create a collaborative culture through providing a safe environment for employees to take risks, work independently and interdependently and to value all perspectives. b. Ability to establish productive relationships which will support and leave people better off through engagement in courageous conversations and empathetic interactions in order to make choices that build trust and understanding. c. Ability to establish an environment of continuous improvement that will provide data/feedback and reflection that will assist in identifying and solving problems in an innovative manner. d. Ability to establish an environment for cultural improvement by demonstrating honesty with self and others through equity, not just equality, and seeing and embracing differences as assets. e. Ability to know your audience and to tailor communication in a timely, clear and appropriate mode; always seeking to understand. METHOD OF APPLICATION: Applications are being accepted online only, a basic resume must be attached. To apply for this position, choose Employment on Farmington Public Schools banner. For questions regarding this position, contact Gazell Watkins at gazell.watkins@fpsk12.net. INTERVIEW TIMELINE First round in-person interviews will be held during the week of August 4-8, 2025. It is the policy of Farmington Public Schools that no person shall, on the basis of race, creed, color, national origin, sex, age, marital status, or disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination in employment, or in any of its programs or activities