You are viewing a preview of this job. Log in or register to view more details about this job.

Administrative Assistant- (Dispatch) Bilingual

Seaboard Marine
Email

Starting rate: $18 per hour 

Long-term employment with opportunities for growth.

Discover more about our organization, culture, and employee benefits by visiting this page.
Explore life at Seaboard Marine: https://explore.seaboardmarine.com/pomrecruitment

We offer excellent benefits including:

  • 401(K) Retirement Saving Plan w/ Employer Match
  • Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
  • Tuition & Certification Reimbursement
  • Paid Time Off – (15 Days; prorated before 1st year)
  • Parental Leave
  • Paid holidays

 

POSITION SUMMARY:

This position involves the responsibility of performing administrative functions that provide support to the department assigned. The candidate will work onsite, in different departments as needed and assigned by the Human Resources personnel. Will also provide assistance to the manager of the department assigned to carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applications out of the geographic region for the position applied will not be considered.

QUALIFICATIONS:

Required

  • At least three (3) months of recent experience handling Dispatch responsibilities.
  • Intermediate verbal and written communication skills in English and Spanish, with the ability to communicate effectively in a business environment.
  • Thorough knowledge of business English and Spanish, including proper spelling and punctuation.
  • Intermediate computer skills in programs such as MS Word, and Outlook, with a basic-intermediate level in Excel.
  • High School diploma or equivalent.
  • Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor, with customers, business associates, and the general public.
  • Strong time management and organizational skills. Must be able to prioritize.
  • Thorough knowledge of office practices, procedures, and proper office equipment usage.
  • Skilled in the composition and preparation of correspondence, reports, minutes, and other written materials with accuracy and reasonable speed.
  • Thoroughness in data entry, documentation, and following procedures.
  • Ability to prioritize tasks, manage time effectively, and adapt to changing priorities in a dynamic environment.
  • Ability to follow procedures and instructions.
  • Ability to report to work onsite and on time on a consistent basis.
  • Ability to work additional hours as needed, including weekends.

DUTIES AND RESPONSIBILITIES:

  • Supports the Dispatch department, assisting with various administrative duties, as assigned. Maintains and updates records related to dispatch operations, including logs, schedules, and files.
  • Supports the Admin Support department, assisting with various administrative duties and/or event setup, as assigned.
  • Covers Reception, as needed.
  • Work in several departments during high season and short staffing, assisting with various administrative duties, as assigned.
  • Answers incoming telephone calls and directs them as necessary. Delivers messages as necessary.
  • Receives and screens all office visitors.
  • Scans documents, produces photocopies, and manages correspondence (such as email, postal mail, electronic documents, etc.).
  • Prepares reports requested by management, where information may be obtained from a variety of sources.
  • Type letters and memoranda with management’s guidance. Proofreads documents for grammar edits, obtains necessary signatures, and routes appropriately.
  • Submits service calls for office machines and building problems that need repair. Follows up to ensure issues are addressed in a timely manner.
  • Perform additional duties as assigned.

PHYSICAL REQUIREMENTS:

  • While performing the duties of this job, the employee is regularly required to sit and use his/her fingers.
  • The employee frequently is required to talk and/or hear.
  • The employee is continuously required to sit.
  • The employee is occasionally required to stand and walk.
  • The employee must occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

SAFETY REQUIREMENTS:

  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training

SUPERVISION RECEIVED AND EXERCISED:

Reports directly to the HR management and Department Manager of the department assigned to. May provide assistance to other employees within the department in the performance of clerical duties. Does not exercise supervision over any position.

CONDITIONS:

Indoors office, controlled temperature environment. The noise level in the work environment is usually busy due to open areas and telephones.

DISCLAIMER:

  • We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
  • If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to accommodations@seaboardmarine.com
  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.