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Administrative Assistant - Office of Educator Preparation

Administrative Assistant
Office of Educator Preparation
College of Education, Health, & Human Studies
Full-Time

PRIMARY RESPONSIBILITIES: 

  • Provides administrative support to the Associate Dean for Educator Preparation and all educator preparation committees
  • Prepares correspondence, including letters, memos, emails, and reports
  • Transcribes meeting minutes for educator preparation committees in a timely fashion
  • Organizes and maintains electronic and paper files for the Office of Educator Preparation
  • Manages communications with content area liaisons, national accrediting bodies, state agencies, student organizations, and the students and faculty at large through a weekly newsletter
  • Collaborate with the Associate Dean to hire an office graduate assistant
  • Trains and supervises the graduate assistant in coordination with the Associate Dean
  • Monitors and reconciles all unit budgets in collaboration with office personnel
  • Maintains all Foundation accounts for Educator Preparation, including scholarships and donor accounts, in collaboration with the Dean and Associate Dean
  • Maintains up-to-date knowledge of university budgetary rules and regulations
  • Attends appropriate training sessions

REQUIRED QUALIFICATIONS:

  • High School Diploma or GED
  • Proficient knowledge of Work, Excel, PowerPoint, Outlook, and Google Products (Documents, Sheets, and Forms)
  • Demonstrated complete administrative skills, including excellent interpersonal, verbal, and written communication skills
  • Verified successful experience in monitoring budgets
  • Ability to handle multiple tasks with frequent interruptions
  • Evidence of strong organizational skills and attention to detail
  • Evidence of ability to work independently and with minimal supervision, as well as in a team environment
  • Demonstrate experience and understanding of customer service

REQUIRED INFORMATION & DEADLINE:

Application Deadline: To ensure full consideration, application materials must be received by August 8, 2025. The position is available immediately and will remain open until filled.

To Apply: Submit the following items at the application link provided. Applications submitted without a cover letter/letter of interest and resume will be rejected.

  • Letter of interest addressing all position qualifications
  • Current resume
  • Names and contact information of three professional references may be asked for later, if not previously submitted