Marketing Coordinator

The Company: Leixir Dental Laboratories are full-service, state-of-the-art dental labs that offer a complete range of leading-edge dental products. Our labs represent a perfect balance between innovative technology and traditional methods. We are the leader in state-of-the-art cosmetic and restorative dentistry, and our labs are committed to providing you with the best, most up-to-date products and services.

Location: In-House (Oldsmar, FL) | Job Type: Full-Time | Department: Marketing

Your job:

• Customer Welcome Kit Fulfillment: Coordinate the assembly, quality assurance, and timely delivery of branded welcome kits for new Leixir Dental Lab clients. Ensure inventory is maintained and contents are updated regularly in collaboration with internal stakeholders.
• Sales & Marketing Material Management: Maintain an accurate inventory and directory of all marketing and sales support materials. Oversee the creation, update, and distribution of collateral to ensure consistency and alignment with brand standards.
• Event and Trade Show Support: Assist in the planning and execution of trade shows, conferences, webinars, and live educational events by coordinating logistics, managing mailing lists, scheduling materials shipments, and tracking deliverables. Responsibilities also include booking lodging, registering attendees, presenting event overviews, outlining responsibilities, implementing promotional strategies, and compiling post-event results to ensure clear communication and measurable outcomes.
• Administrative and Departmental Support: Provide daily administrative support to the marketing team, including meeting coordination, vendor communications, internal reporting, and project tracking.
• Education Program Coordination: Support the clinical education team by managing communications for live and virtual events, including invitations, follow-up emails, and coordination with sales to drive attendance and engagement.
• Marketing SharePoint & ProShop Maintenance: Keep the Marketing SharePoint and ProShop platforms updated, organized, and accessible to ensure internal teams have timely access to the most current resources, assets, and ordering tools.
• Brand Consistency & Cross-functional Collaboration: Ensure all outbound materials and campaigns reflect brand guidelines and key messaging. Collaborate with cross-functional teams to understand business objectives and provide marketing solutions that are impactful and aligned.
• Cultural Alignment: Actively champion and reflect the company’s Cultural Beliefs in day-to-day activities and communications.

Performance Metrics:

• Maintain a 98% on-time delivery rate for welcome kit fulfillment.
• Ensure 100% accuracy in promotional and sales material inventory tracking.
• Deliver zero event material delays for all trade shows and educational programs.
• Achieve a 95 %+ satisfaction rating from internal stakeholders on support provided.
• Ensure all marketing assets are reviewed and refreshed quarterly in coordination with brand guidelines.

Your qualities:

• Bachelor’s degree in Marketing, Communications, Business, or related field preferred.
• 2+ years of experience in marketing operations, event coordination, or fulfillment/logistics.
• Proficiency in Microsoft Office Suite; familiarity with CRM or project management tools is a plus.
• Strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Experience in the dental or healthcare industry is a plus.
• Fee Schedule Template Creation & Maintenance: Develop, format, and maintain standardized fee schedule templates for new and existing clients. Ensure templates are updated regularly to reflect pricing changes, service additions, and brand consistency, while coordinating cross-functionally with sales, operations, and billing teams for accuracy and alignment.
• Fee Schedule Template Creation & Maintenance: Develop, format, and maintain standardized fee schedule templates for new and existing clients. Ensure templates are updated regularly to reflect pricing changes, service additions, and brand consistency, while coordinating cross-functionally with sales, operations, and billing teams for accuracy and alignment

Location:

 Our network of dental laboratories spans six states, with labs in Florida, Connecticut, Maryland, Mississippi, Rhode Island, Texas, and New York. The Leixir Home Office is in Tampa, Florida. 

Interview Process

 As a part of our commitment to creating a fair, equitable, and positive interview experience for all candidates, we offer full transparency of our interview stages to give applicants an idea of the time and effort involved.

1. Information Screening: The Talent Manager will have a 20-to-30-minute phone conversation focused on relevant work experience, compensation, role overview, and answering any questions you may have.
2. Panel Interview: 45-minute interview with the Operations Manager. This will take place at the lab and will dive deeper into the role, technical knowledge, and requirements of the position. The candidate will have the opportunity to meet the team, tour the workplace, and gain a better understanding of the job’s functions.
3. 1:1: 45-minute final interview with Director of Marketing. The candidate will have an opportunity to ask any outstanding questions.
4. Offer: The Talent Manager will reach out with the details of the informal offer for discussion. After all the details of the informal offer are finalized, the formal offer letter and job description will be sent. At this time, we will complete a background check.

Culture: 

 Leixir's company culture is all about keeping it real. We totally get that work is just one part of life, so we make sure our employees have plenty of time to kick back and enjoy themselves. But don't get us wrong – we take our work seriously too! We believe that every person on our team brings something unique to the table, and we love celebrating that individuality. Plus, we're all about teamwork – we know that we're stronger together than we are alone. And we show our team members how much we appreciate them with frequent employee appreciation events. At Leixir, we believe that when our employees are happy and valued, we all win!