Assistant Project Manager Co-Op

Purpose of Position: It is the responsibility of the Assistant Project Manager Co-Op to obtain, coordinate and distribute the information needed to construct the project within the established goals for quality, timeliness, budget, profitability, safety and customer satisfaction. The Assistant Project Manager Co-Op shall work with the Project Administrator to coordinate administrative tasks and may delegate tasks to the Project Administrator if deemed acceptable by the Project Manager.

The Assistant Project Manager Co-Op responsibilities will vary by project and by individual level of experience and ability. These responsibilities are determined by the Supervisor, and include but are not limited to the following:

Punch List:

• Obtain updated punch list off of GC’s web site (Vela, Box, etc.)
• Distribute copy to Superintendent and Subcontractors.
• Once work is completed, photograph completed work.
• Mark up photos in Blue Beam and post online to Construction Managers (CM) web site.
• Organize photos, emails, and punch lists in appropriate folders.
• Have report ready for HG team meeting or review with Project Manager (PM).

Delivery Updates:

• Update material log as required.
• Document all large material deliveries to ensure all material has arrived as released.
• Take photos of damages and inventory.
• Have report ready for HG team meeting or review with PM.

Weekly Photos:

• Take weekly photos of progress and issues on site.
• Mark up photos in Blue Beam.
• File photos in appropriate project folders.
• Review with PM and distribute to Construction Manager (CM) no later than one day prior to CM meeting day.

Manpower Reporting:

• Obtain weekly manpower report from Timberline System.
• Update the chart and print out for review with PM.
• Have report/chart ready for HG team meeting or for review with Project Superintendent.

Valve Tags:

• Label & Mark up Valve Tag drawings as directed by PM.
• Print out and laminate tags as required.
• Make any changes and update valve chart logs as required

Drawing Log:

• Check CM’s web site or ask CM for log as needed.
• Update HG drawing log if required.

Monthly Requisition Updates:

• Walk Job Site and update % complete for PM prior to PM’s walk through.
• Update for PM as required.

Request For Information (RFI) Document Log:

• Update RFI tracking log as soon as new RFI’s are issued.
• Review RFI’s with PM to determine if information pertains to our work.
• Have report ready for HG team meeting.

Bulletin Document Log:

• Update Bulletin tracking log as soon as information is issued.
• Review information with PM to determine if information pertains to our work.
• Have report ready for the HG team meeting.

Updating Project Specifications and Drawings:

• As new documents are issued, update office sets.
• Distribute to Project Superintendent and others as instructed.
• Update associated tracking and cost documentation.

Equipment & Material Quantity Take Offs:

• Verify quantities of Equipment and Materials (E&M) from project documentation and continuously compare purchased/released E&M to delivered E&M.
• Conduct quantity verifications for change orders as required.

Three Week Look Ahead:

• Receive three week look ahead updates from HG Superintendents and Subcontractors.
• File updates in weekly folders.
• Update project master three week look ahead, review with PM & distribute to CM.
• Have report ready for HG team meeting or as required.

Meeting Minutes:

• Attend project meetings and record meeting minutes as requested by PM.
• Type up PM or Superintendent meeting as required.
• Record and/or update HG team meeting minutes for HG team meeting.

CM’s Daily Field Manpower Reports:

• Verify that all daily reports are completed and submitted to the CM’s web site by the entire HG team
• Obtain copies of all daily reports from the HG team and place in folders

Time & Material Slip(s) Log:

• Track all subcontractor T&M documentation that are submitted to HG and submitted to the CM.
• Have log updated and ready for review at the HG team meeting.

Start-up and Commissioning Assistance:

• Track all on site testing reports from the entire HG team and place copies in the folders.
• Assist with water sample retrieval and documentation reporting.
• Assist HG commissioning team as required.
• Record nameplate data.
• Perform system audits.
• Compile/Complete commissioning documentation.
• Attend vendor/owner training sessions.
• Compile operation and maintenance documentation.

List of Reports to compile for HG Team meeting:

• RFI Timberline Report
• RFI Document Log (Overall & Overdue)
• Submittal Timberline Report (Rev. History & Overdue)
• Overall Job Set Up Log
• Updated Punch List
• Delivery Log
• Bulletin Document Log
• Manpower Chart
• Three Week Look Ahead
• T&M Slip Log