Voter Registration Supervisor - 839123905

Department:                                 Circuit County Clerk
 
Position Control Number:             0101-076
 
FLSA Status:                                Non-Exempt; position is eligible for overtime
 
Safety Sensitive Designation:      This position is not designated as safety-sensitive.
 
Random Drug/Alcohol Test:         No
 
Opening Date:                             July 18, 2025                          
 
Closing Date:                              July 24, 2025 at 11:59 PM
 
This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically
and reasonably feasible.                     
 
 
 
An Equal Opportunity Employer
 
JOB SUMMARY: Responsible for supervision of Voter Registration Division and maintenance of voter records.
 
 
 
ESSENTIAL JOB FUNCTIONS:
    * Supervises the voter staff with assisting the public in the completion of forms for voter registration and ensures all information is listed correctly; issuing voter registrations; and scans and enters voter registrations into state-controlled database. 
    * Assigns the work schedules of staff involved with voter registration; reviews work for accuracy upon completion.
    * Supervises the voter staff with the assembly and mailing out of absentee packages that include instructions and ballots; maintains records of number mailed and returned by precinct.
    * Supervises the receipt of absentee ballots, file marks, logs, and stores them in the ballot box until Election Day; meets deadlines set by Federal Law.
    * Supervises the input of address changes into voter registration records.
    * Supervises staff providing precinct identification during early voting.
    * During all elections, supervises staff providing voter registration information to off-site poll workers by telephone.
    * Verifies new voter registrations received from other agencies.
    * Reviews the precinct and district boundaries in conjunction with the Election Commission; ensures the addition of new streets and updating of precinct maps as needed.
    * Directs the updating of voting history for registered voters after each election.
    * Communicates verbally and in writing when a request is made by the public for correct voter registration information. 
    * Researches election results and identifies voter volume by types of elections/election issues.
    * Trains staff on proper procedures for data entry, voter assistance, election laws, and departmental procedures.
    * Attends Election Commission meetings and other meetings concerning voter registration, election laws, or voter registration procedures as requested by the Clerk.
    * Maintains maps of areas within the County permitted to sell alcoholic beverages.
    * Conducts research into County voting records upon request of public.
    * Answers questions from the public in person, by telephone, and by email.
    * Maintains the inventory of office supplies for the division.
    * Supervises the creation, assembly, and binding of poll books for each election that lists eligible voters for each voting location, divided into geographic areas.
    * Supervises the updating of voting history for each registered voter by scanning signed poll books and updating voter databases after each election.
 
SECONDARY DUTIES AND RESPONSIBILITIES:
    * Performs other related duties as required.
 
 
 
PERSONNEL SUPERVISED:  Supervises 8-15 employees.
 
WORKING CONDITIONS:   Duties are performed primarily in a smoking-restricted office environment. Occasional attendance at meetings with outside agencies is required.
 
 
 
MINIMUM QUALIFICATIONS:
 
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
    *
         + Considerable knowledge of election laws, regulations, and ordinances governing the election process.
         + Considerable knowledge of the processes, procedures, and statutes related to the issuance of licenses and certification and recording of legal documents within the Circuit/County Clerk's Office.
         + Considerable knowledge of the information and processes required for voter registration.
         + Considerable knowledge of detailed computerized and manual record-keeping processes.
         + Good knowledge of filing and record-keeping systems.
         + Some knowledge of basic mathematics.
         + Ability to read and interpret maps and related boundaries.
         + Ability to accurately verify the information and locate inconsistencies.
         + Ability to communicate effectively in writing.
         + Ability to establish and maintain detailed record-keeping systems.
         + Ability to read and interpret statutes, court orders, ordinances, and other legal documents.
         + Ability to supervise a staff involved with voter registration.
         + Ability to conduct research into official records.
         + Ability to establish and maintain an effective working relationship with outside agencies, other county employees, and the general public.
         + Ability to maintain discretion regarding privileged information.
         + Ability to attend work regularly and reliably. 
         + Skill in the operation of a computer. 
         + Skill in the use of Microsoft Word and Excel.
 
 
 
PHYSICAL REQUIREMENTS:
    *
         + Digital dexterity is sufficient for the operation of a keyboard and mouse.
         + Visual acuity is sufficient for normal office activities, including the use of a computer. 
         + Ability to effectively communicate orally, both in person and by telephone.
         + Ability to lift and carry loads up to 20 pounds.
 
EDUCATION AND EXPERIENCE:
 
Completion of high school or equivalency including some college-level or business school coursework in Business Administration, Public Administration, Management, or a related field; considerable experience with maintenance and/or processing of voter registration or election records, legal or business records, office management, or a related area; some supervisory experience; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.