Office Technician

Under the supervision and direction of the Administrative Officer 2 at the Mendocino Center, the Office Technician (OT) is responsible for the more complex clerical work and all Corpsmember (CM) timekeeping duties for the Mendocino Center. 

The OT is responsible for all CM payroll and personnel matters, including paperwork for hires, separations, transfers, promotions, and on-the-job injuries (workers’ compensation). Provides back-up to the other clerical staff as needed.  Has extensive telephone and face-to-face contact with employees, vendors, and the public.  

The OT maintains confidential, personnel, and administrative files and reference materials. Cross trains to assist the MST with all staff and SPCM payroll, fiscal and budgetary issues, including payment requests, computer data input, vendor contact, and research as necessary.

Duties include:

• Calculates and logs Corpsmember (CM) hours on a daily basis; completes Weekly Rosters (CCC 123) and records hours into CADCARS database for up to 80 CMs. Completes Leave Action (Std. 671) for CM overtime pay. Responsible for reporting hours worked for CMs to Headquarters on the first day of the pay period.

• Assists the AO to process and track fiscal and budgetary issues, including payment requests, invoices, contracts, travel advances, expense claims, revolving fund requests, computer data entry to include the Fiscal System, vendor contact, and research as necessary.

• Provides clerical support to the District Director, AO and Conservation Supervisor as needed.

• Responsible for CM payroll and personnel matters.

• Performs receptionist duties, including receiving and screening telephone calls, directing calls to the proper personnel, greeting the public and answering routine inquiries.

• Maintains personnel, confidential, and administrative files and reference materials. Acts as training coordinator for the center. Maintains policy manuals.

• Processes and submits CM separations, transfers, and tracks graduation dates. Collects CM gear upon separation. Tracks CM gear sheets and processes Employee Accounts Receivable Reports (CCC 9).

• Acts as a lead person to other clerical staff in the absence of the AO and on occasional special projects.  Must be available to respond to emergencies.

• Promote Diversity, Equity, and Inclusion: Participate in professional development trainings, as well as tasks, trainings, and activities that support programmatic and workplace diversity, equity, and inclusion