Finance Operations Line Supervisor

Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23 VCCS colleges, System Office, and Shared Services Center. In addition, the Finance Operations Line Supervisor is responsible for:

• Ensuring Finance staff are complying with VCCS Shared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual
• Maintaining proper internal controls to ensure accuracy of financial records
• Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts (DOA) and VCCS SSC policies, including identification and related requirements for 1099 vendors
• Maintaining open and responsive communication with customers
• Collaboratively working with SSC functional managers to ensure the colleges’ and System Office’s requirements are met
• Ensuring SSC staff reconciles Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC and CAPP manual policies
• Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts)
• Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
• Enforce compliance with internal controls

Required KSAs:

Knowledge:

• Working knowledge of advanced bookkeeping practices and automated accounting software
• Knowledge of accounts payable functions and auditing of regular vendor payments, lease payments, and other contractual payments
• Knowledge of 1099 tax reporting
• Extensive knowledge and expertise in interactive accounting systems and interpreting accounting reports
• Knowledge of Finance internal control systems

Skills:

• Extensive expertise in complex accounts payable transactions
• Demonstrated understanding and successful application of process improvement techniques
• Collaboratively work with SSC Operations Managers and other functional managers to ensure the college’s and System Office’s requirements are met.
• Energetic, resourceful, and self-directed
• Willingness to stay on the forefront of accounts payable best practices
• Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel and/or MS Access

Ability to:

• Operationalize agency goals, objectives, and strategies
• Develop staff knowledge, skills, and abilities
• Exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
• Build working relationships to solve problems and achieve common goals
• Provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to staff
• Work effectively and collaboratively in a team environment with matrix reporting relationships and multiple customers
• Express thoughts clearly verbally, in writing, and through presentations
• Maintain confidentiality
• Use the computer hardware and software required for the job, including word processing, database, and spreadsheet applications
• Work effectively with a wide range of constituencies

Minimum Qualifications:

• Multiple years of high-volume Accounts Payable and/or Travel & Experience or equivalent experience
• Extensive experience in effectively leading, supervising, and positively motivating a large staff
• Experience leading and delegating daily operational tasks to maximize efficiency and ensure deadlines are met in multiple service areas
• Experience using continuous improvement techniques
• Experience with internal controls as it relates to accounts payable and travel and expense
• Experience with a large, automated ERP system such as PeopleSoft, Oracle, or SAP
• Experience with a document management system
• Experience with Microsoft Outlook, Word, and Excel

Additional Considerations:

• Experience in higher education and/or state government
• Experience working with PeopleSoft, including the instances used for this role:
• - VCCS: Administrative Information System (AIS)
• - Commonwealth of Virginia: Cardinal
• Administrative experience with a Travel & Expense System (e.g., Chrome River, Concur, etc.)
• Experience writing and updating policies and procedures
• Experience implementing automated system
• Knowledge of the CAPP Manual and the Commonwealth of Virginia Prompt Payments statutes
• Knowledge of the CAPP Manual Travel Regulations
• Working knowledge of eVA

Hybrid telework available!

Sponsorship will not be offered for this position.