Administrative Assistant III Transportation

FOR MORE INFORMATION OR TO APPLY, PLEASE VISIT OUR WEBSITE AT: WWW.ROANOKEVA.GOV/JOBS

Are you ready to step into a critical role that supports the heartbeat of our city? The City of Roanoke's Transportation Division of Public Works is seeking an Administrative Assistant III to bring their organizational expertise and commitment to excellence to this vital role. This is an outstanding opportunity to contribute to impactful projects, support essential city operations, and grow within the dynamic field of Public Works administration.
 
Why This Role Matters
 The Transportation Division is essential to keeping our city safe, efficient, and forward-moving. As an Administrative Assistant III, you’ll ensure the seamless operation of administrative processes, providing crucial support to the team and leadership. Your work will directly impact the success of projects that serve the community every day.
 
Key Responsibilities
 In this role, you will:
 

• Perform a range of administrative and technical tasks that require interpretation, judgment, and the ability to determine appropriate processes.
• Handle department-specific duties, including purchasing, invoicing, contracts, and time-entry for personnel.
• Serve as a Human Resources contact for the division, coordinating hiring and onboarding, creating job requisitions in NEOGOV, processing personnel transaction forms, and assisting with payroll and leave management.
• Schedule and coordinate meetings, conferences, inspections, and environmental audits of City facilities and operations.
• Assemble documents and information for City Council and other meetings, ensuring compliance with recordkeeping and reporting requirements.
• Develop and maintain computer files for data collection, management, and report generation using spreadsheets, databases, and other software tools.
• Independently manage daily tasks while maintaining integrity and exceptional organizational skills.

What We’re Looking For
 
 We need someone who thrives in a fast-paced, collaborative environment and brings a proactive mindset to problem-solving.
 
Qualifications:
 

• Education: High school diploma or GED required; an associate degree is preferred but not required.
• Experience: Three to five years of experience in business, administrative support, or a related field, or an equivalent combination of education and experience.
• Skills: Proficiency with computers, including spreadsheets and databases; excellent communication and organizational abilities; and the capacity to work both independently and as part of a team.

Why Join the City of Roanoke?
 Working in the Transportation Division of Public Works isn’t just a job—it’s a chance to grow your career while making a tangible difference in our community. You’ll gain valuable experience in Public Works administration and be part of a team that values innovation, efficiency, and service.
 
 The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
 
 To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
 
 This is a non-exempt position.

 

Examples of Duties

SUMMARY 
Performs routine to difficult administrative and technical work functions that require interpretation, judgment, and determining appropriate processes to be used.  Work is performed under general supervision.  
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Participate in a wide variety of division or department projects by researching or providing relevant information.

Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires and retirees, P-card coding, and contracts

Responsible for making decisions related to expenditure accounts on all payment vouchers and purchases made with P-card by line-item

Develops microcomputer applications for data collection and report generation using spreadsheet and database management software packages

Reviews purchase, obligation, and payroll reports for accuracy

Reviews existing and recommends improved policies, practices, and procedures

Assists with budget preparation and monitors budget expenditures

Collects and compiles information and prepares complicated statistical reports

Coordinates daily tracking of personnel, equipment, and resources

Gives information to the public or directs requests to the appropriate team or department

Arranges meetings and conferences; makes appointments for the manager/director and members of various City commissions

Assembles required documents and information for Council and other meetings as required

Composes and types letters and memoranda in conformance with City policies independently from brief instructions

Establishes and maintains filing systems and office procedures; keeps confidential files

Typical Qualifications

EDUCATION and/or EXPERIENCE
 High school diploma or general education degree (GED); Associate degree preferred but not required; three to five years related experience and/or training in a business, administrative support, or related field; or equivalent combination of education and experience.

Supplemental Information

Supplemental Information

LANGUAGE SKILLS 
 Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to prepare reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
 
REASONING ABILITY 
 Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
 
PHYSICAL DEMANDS 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand and walk.  The employee must regularly lift and/or move up to 10 pounds.  Specific vision abilities required by this job include the ability to adjust focus.
 
WORK ENVIRONMENT 
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. As with any enforcement entity, the recipients of violation notices or abatement actions are typically irritated, while a few may become very angry and even combative. At such times, the work environment may occasionally become loud and abusive.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.