Traffic Clerk - Case Manager
Work Location:
Judges Office
800 Broadway
Cincinnati, Ohio 45202
Work Hours: 40 Hours/Week
Starting Salary: $22.00 per hour
NOTE: Applicants for positions with Hamilton County Juvenile Court are subject to background screening in accordance with the document, "Offenses that May Disqualify Candidates for Employment." Convictions from this list may disqualify a candidate for employment with Hamilton County Juvenile Court.
Hamilton County Juvenile Court is an Equal Opportunity Employer. A copy of the Equal Employment Opportunity Plan Short Form is available to any person upon request. Please contact the Human Resources Department at 513-946-9238.
Requirements (Education, Experience, Licensure, Certification):
- High school diploma or GED and 1 year of work related experience.
Preferred Qualifications:
- Associate's degree and 1 to 3 years of work related experience, including 2 years of Juvenile Court work experience.
- Diversion, Equity and Inclusion experience.
Special Working Conditions and/or Hazards:
- Employees work indoors and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes.
Job Duties:
- Processes traffic ticket information, including entering data into JCMS, assigning court dates, printing summons and scanning tickets and accident reports.
- Prepares, maintains and manages the traffic docket in the courtroom.
- Reviews and monitors each docket, ensuring all scheduled cases have an entry; Reviews all complaints for continuances, capias, or trials.
- Files continuances by scheduled court date or distributes paperwork to Prosecutors, Warrant Clerk, or Case Managers.
- Checks each case for pending court dates, accuracy, and modifications.
- Maintains and processes all traffic and non-traffic suspended licenses, including notifying the BMV of a youth’s suspended license status by running a report and scanning it.
- Notifies the BMV when Magistrates delete a suspension on a youth’s license.
- Mails a copy of the entry and license to the youth and his/her family.
- Scans letters of request, BMV Notifications and fax sheets into the Court's operating system JCMS.
- Responsible for scanning the BMV notification and fax sheet into JCMS for the maintenance of drug cases.
- Prepares daily traffic case transmissions to the BMV.
- Assists attorneys and the public regarding Traffic Court, BMV procedures and requests for continuances.
- Reschedules cases through JCMS, cancels the old court date and asks a Magistrate to create an entry reflecting the continuance.
- Prints, processes and mails summons for the new court date.
- Assist with Traffic Bureau and Diversion Program.
- Provides back up coverage on dockets as case manager/case presenter when needed.
- Demonstrates regular and predictable attendance.
Summary of KNOWLEDGE, SKILLS AND ABILITIES required for the position:
- Must possess clerical/administrative skills/abilities, which include: Ability to assess a situation, seek multiple perspectives and if necessary, gather more information to arrive at an appropriate solution.
- Must possess clerical/administrative skills/abilities, which include: Ability to type, record and report substantially detailed information accurately and efficiently; demonstrate excellent clerical skills.
- Must possess computer/technical skills/abilities, which include: Ability to operate a computer and use computer software including, but not limited to: GroupWise, Microsoft Office and JCMS.
- Must possess project/process management skills/abilities, which include: Excellent organizational and prioritization skills with a high degree of precision; Ability to work within short timelines and handle multiple tasks independently. Ability to use good judgment and problem-solving skills.
- Must possess written and oral communication skills/abilities, which include: Ability to communicate and interact professionally, courteously and effectively in person, in writing and over the phone; Ability to maintain professional working relationships with associates, supervisors, officials and the general public;
- Must possess job knowledge of departmental policies and procedures, resources of Hamilton County benefits available to the public, and Juvenile Court personnel policies and procedures.