Administrative Assistant Intern
Job Title: Administrative Assistant (Paid Internship)
Schedule: Monday–Friday
Location: Remote/Hybrid (if applicable)
We are looking for a motivated and detail-oriented Administrative Assistant Intern to support our growing financial services team. This paid internship offers hands-on experience in bookkeeping, administrative coordination, and client communication.
Responsibilities:
Bookkeeping Support:
Manage and maintain bookkeeping for all clients using QuickBooks Online (QBO)
Preparing financial documents, reports, and reconciliations
Administrative & Scheduling Duties:
Coordinate and manage appointment scheduling, Zoom meeting setups, and calendar organization
Oversee task assignment and follow-up for Virtual Assistants (VAs)
Track and ensure completion of all VA duties
Client Communication:
Make client calls and respond to inquiries via email
Send updates on tax law changes, tax breaks, and other relevant news
Communicate updates to the VA team for use in newsletters and client materials
Document & File Management:
Review and organize client files in Dropbox
Ensure each client’s folder is accurately labeled and complete
Business & Compliance Support:
Support the owner with the management of multiple business entities (LLCs, 501(c)(3)s), including annual setups and banking coordination
Filing annual reports, sales tax returns, and other state/federal tax obligations
Qualifications:
Minimum 6 months of bookkeeping experience (QuickBooks Online preferred)
Minimum 6 months of administrative support experience
Strong communication and organizational skills
Ability to multitask and meet deadlines in a fast-paced environment
Proficiency with Dropbox, Zoom, and basic office software
Interest in finance, administration, or business management is a plus
This internship is ideal for someone looking to gain real-world experience in business operations, bookkeeping, and virtual team management. Growth opportunities may be available for the right candidate. Training included.