Executive and Personal Assistant to Co-Founder

Job Title: Executive & Personal Assistant (Part-Time)
Location: [Hybrid – Middletown, CT + Remote Support]
Hours: ~15 hours/week to start
Compensation: ~$20/hour - and negotiable

About the Role
We’re looking for a highly organized, proactive, and trustworthy Executive & Personal Assistant to support the co-founder of a fast-growing coaching and consulting company. This role blends business operations, personal errands, and special projects. If you’re detail-obsessed, a strong communicator, and love being the person who makes everything run smoothly—this could be the perfect gig.
You’ll be the right hand of the co-founder—someone who “sets the conditions” for everything else to work. From helping prepare for keynotes and client meetings to picking up dry cleaning or handling gift runs, you’ll be a key player in keeping life and business moving forward.

Key Responsibilities
Executive / Business Support
Schedule meetings, calls, and travel

Help manage sales pipelines and coaching rosters

Upload and organize call recordings and client materials

Draft simple documents, summaries, or communications

Maintain organization systems (files, SOPs, checklists)

Personal Assistant Tasks
Run errands (bank, mail, dry cleaning, gift pickups)

Handle occasional event planning or booking logistics

Manage simple home admin tasks as needed (cleaners, vendors, etc.)

Marketing & Content Support
Assist in scheduling or posting content on social media

Help with podcast or video uploads

Conduct research and data entry for client or audience targeting

Who You Are
Trustworthy, reliable, and resourceful

Organized and systems-oriented (you like checklists)

Tech-comfortable (email, spreadsheets, Google Drive, basic tools)

Proactive—anticipates needs before they’re spoken

Confident communicator (written and verbal)

Cool under pressure—can handle change and ambiguity

Open to feedback and excited to learn

Ideally local for in-person errands and flexible meetups

Bonus if You…
Are a college student or career-changer looking to grow into marketing, coaching, or operations

Have experience in startups, coaching, or event management

Enjoy solving problems and being a behind-the-scenes MVP