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Program Associate (School & Community)

Position: Program Associate (School & Community)

Exempt/Nonexempt: Exempt

Hours: 40

Schedule: Hybrid

Reports to: Program Coordinator (Schools), Program Coordinator (Community)

Salary: 42,000-46,000


 

About Us:

At Writers in the Schools (WITS) we believe storytelling reveals our truest selves, that

creativity prepares children for a successful future. To that end, our mission is to connect

children and youth with professional writers and spoken word artists to unlock the joy

and power of storytelling and creative expression. Our vision is that all young people will

possess the skills and confidence to share their stories, experiences, and ideas with the world.


 

Role Summary:

The Program Associate will support the WITS program in schools and at community sites in Houston. In this role, you will support the operations of the program team, communicate with writers, execute programs, and maintain internal records and procedures.


 

Qualifications:

  • Bachelor’s Degree (required)
  • 3+ years of professional experience (preferred)


 

Objective & Overview:

  • Support the operations of the Program Team
  • Support the hiring, training, and payment of writers
  • Implement the system and maintain the platform for data collection and analysis
  • Facilitate the summer internship program


 

Duties & Responsibilities:

  • Writers
    • Assist in the hiring process of new writers by scheduling interviews, posting applications, and managing applicant correspondence 
    • Facilitate the writer timesheet process in tandem with the Program Manager and Senior Accountant
    • Track the writer visits using the timesheet system
    • Work with the Program Coordinators to maintain supplies for writers by checking supply levels and altering Program Coordinators when orders need to be made.
    • Update and maintain file of writer bios, headshots, and availability information
    • Assist with writer trainings
    • Maintain communication with writers by altering writers of upcoming deadlines and events
    • Update Writer Handbook annually


 

  • Schools
    • Facilitate the process for creating, editing, and distributing WITS Anthologies
    • Assist School Program Coordinator with Blooms and Menil Youth Writers Readings
    • Facilitate, schedule, and take notes at planning meetings
    • Update caseload document following planning meetings
    • Schedule Menil field trips and coordinate with Menil lead writer and Menil staff
    • Distribute and collect student surveys and media release forms for each in-school placement
    • Maintain supplies in the Menil WITS writing closet
    • Maintain and collect writer contracts


 

  • Tuition- Based Programs
    • Respond to emails in the cwc@witshouston.org in a timely manner
    • Respond to parent inquiries regarding summer programming on the phone and via email
    • Email CWC parent packets and class/teacher information
    • Lead the recruitment, training and placement of summer interns
    • Maintain the base supplies for each summer program
    • Organize and distribute CWC t-shirts


 

  • Club WITS
    • Maintain Club WITS Interest Form and share information with Program Coordinator
    • Organize supplies for Club WITS Writers
    • Create Broadsides for Club WITS students


 

  • Community
    • Assist with Free Verse and the Meta4 Slam Series
    • Gather supplies for community tabling events
    • Assist in the Houston Youth Poet Laureate process including planning, interviewing, and celebrations


 

  • Evaluation and Assessment
    • Support the Program Coordinators in the evaluations of grant-funded programs
    • Collaborate with the Program Team on the identification and implementation of evaluation tools
    • Collect impact metric submissions and log impact metric data
    • Distribute and collect surveys from teacher and principals at the beginning and end of each placement


 

Benefits:

WITS offers a generous benefits package, including medical, dental, and vision insurance, short-term and long-term disability, and life insurance. First-year full-time staff receive 22 PTO days per calendar year, and a robust paid holiday schedule.

 

Thinking of Applying:

If you are excited about the role and see the connection with what we are looking for, but don’t meet every single requirement, we’d encourage you to apply anyway.  

 

Application Process:

To apply, please submit the following as a combined PDF attachment to Madeleine Gaudin at mgaudin@witshouston.org

  • A cover letter that provides an introduction and gives us a sense of your writing style
  • A résumé or CV
     

Equal Opportunity:

WITS is an equal opportunity employer. WITS’ policy prohibits unlawful discrimination against any applicant or employee based on any legally recognized basis, including, but not limited to: veteran status, uniformed service member status, race, color, religion, sex, pregnancy, age, sexual orientation, gender identity or expression, national origin or ancestry, physical or mental disability, genetic information or any other consideration protected by federal, state or local law.