Administrative Assistant - Juvenile Court
Sarpy County
Administrative Assistant - Juvenile Court
SALARY
$23.21 - $30.13 Hourly
LOCATION
Papillion, NE
JOB TYPE
Full-Time
JOB NUMBER
01252
DEPARTMENT
Juvenile Judges
OPENING DATE
07/08/2025
CLOSING DATE
7/18/2025 11:59 PM Central
JOB OVERVIEW
Under the general supervision of the Juvenile Court judge or designee, performs a variety of skilled clerical and administrative work requiring moderate responsibility and independent judgment.
SUPERVISION EXERCISED
This position does not have supervisory authority.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES
ESSENTIAL FUNCTIONS
Promote and project a positive image of the Sarpy County Juvenile Court system and department.
Serves as receptionist for the department to include: answer phone, check-in individuals for Court, answer questions, provide financial affidavit forms, notary abilities, and process billing requests.
Provide administrative support as directed.
Communicates with the Bailiffs and Court.
Perform clerical and general office duties to include maintain filing system of necessary documents.,
Process and distribute mail, court reports, and other deliveries.
Complete daily assigned work tasks with accuracy and attention to detail.
Assist with special projects and other duties as assigned by the Bailiffs and Judges.
Assist with working lunches, including orders, supplies, and set-up on a quarterly basis, as needed.
Complete Judicial Branch Education annual requirement.
Protect and maintain confidential information.
Establish and maintain positive and professional working relationships with all judges, co-workers, attorneys, probation or caseworkers, the general public, and other agency representatives.
Coordinate with the Finance Department regarding the processing, monitoring, and payment of attorney fees; addressing any issues, as they arise.
Perform work under the direction of the Juvenile Court Judges in a professional, timely, and efficient manner.
Report to work with regular, predictable, and consistent attendance.
Peripheral Duties
Perform other duties as directed and assigned.
MINIMUM QUALIFICATIONS
Education and Experience
High school or GED required.
Three (3) years of administrative, clerical or legal office experience preferred.
Special Requirements
Must be able to obtain notary within timeframe designated by employer.
Must have and maintain throughout employment a valid Drivers’ License, as well as meet eligibility requirements of “acceptable driver standards” as defined by the County.
Necessary Knowledge, Skills, and Abilities:
Working knowledge of computers, Microsoft office suite, and aptitude for learning specialized software and operating systems.
Excellent verbal and written communication skills, customer service and interpersonal skills.
Must be resourceful and have strong time management and organizational skills.
Must be motivated and a fast and eager learner.
Ability to multitask, manage complex schedules, and meet changing deadlines.
Ability to work under pressure and/or frequent interruptions
Ability to navigate stressful situations while maintaining composure
Ability to understand and follow exacting verbal and written instructions
Ability to prioritize work and carry out assigned projects to completion
Ability to manage and protect information of a confidential, sensitive nature
Ability to perform tasks with attention to detail and a high degree of accuracy
Ability to operate equipment including, but not limited to, multiline phone, computer, printer, scanner, copier, and fax
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential tasks.
Work requires physical activity including frequent periods of sitting/remaining stationary, reaching, walking/moving about, and operating/manipulating equipment as well as occasional standing/ remaining upright, bending, climbing, and stooping. The incumbent must possess the hand-eye coordination and manual dexterity necessary to operate and manipulate equipment (e.g. use hands to finger, handle, or feel objects, tools, or controls). The employee must frequently lift and/or carry office supplies and occasionally lift, maneuver, and/or move items weighing up to 20 pounds.
Required sensory abilities include vision and hearing. Visual abilities, correctable to normal ranges, include close, distance, and color vision as well as depth perception and the ability to adjust focus. Communication abilities include the ability to talk and hear (e.g. verbal exchange) within normal ranges.
Work is performed indoors in an office setting. Incumbent maintains considerable contact with the public and may be exposed to violent or irate individuals. Incumbent occasionally works extended and/or evening hours. Work may be fast-paced when dealing with emergencies, multiple priorities, and/or time constraints. Noise levels typically range from quiet to moderate.
Employer
Sarpy County
Address
1210 Golden Gate Drive
Papillion, Nebraska, 68046
Phone
402-593-4465
402-593-4487
Website
Administrative Assistant - Juvenile Court Supplemental Questionnaire
*QUESTION 1
Are you able to perform the essential functions of this position with or without accommodation?
Yes
No
*QUESTION 2
Are you able to meet the physical demands and work environment requirements of this job with or without accommodation?
Yes
No
QUESTION 3
What is the highest level of education you have acheived?
No High School
High School or GED
Some College
Bachelors Degree
Advanced Degree
QUESTION 4
How many years of related work experience in a secretarial/administrative role do you have?
1 year of experience
2 years of experience
3 years of experience
4 years of experience
5+ years of experience
QUESTION 5
Describe in detail your work experience in a secretarial/administrative role. If you have none, please write N/A. Do NOT indicate the County should refer to your resume - failure to answer this question within the application will exclude you from further consideration for this position.
QUESTION 6
Indicate your proficiency with Microsoft Office.
Beginning
Intermediate
Advanced
Professional
*QUESTION 7
VETERANS PREFERENCE: Are you requesting Veterans Preference as stipulated in Nebraska Statutes § 48-225 to 48-231? Such preference includes initial employment or a return to employment with the State of Nebraska or its governmental subdivisions if termination of previous employment was for other than disciplinary reasons.
Yes
No
*QUESTION 8
VETERANS PREFERENCE: If you answer yes to claiming Veteran's Preference, you must attach to your application, before submission, a copy of your DD214 including page 4 identifying your character of service (and IF disabled, verification of disability from the VA), OR if you are a spouse of a 100% disabled veteran, you must attach a copy of your spouse's DD214, showing character of service, a copy of the veteran's disability verification from the Department of Veteran's Affairs demonstrating a 100% permanent disability rating, and proof of marriage to the veteran; OR if you are a spouse of an active service member, you must attach a copy of your spouse's active service orders and proof of marriage to the active service member. All documents must be attached prior to submission of application. Did you attach all required documentation?
Yes
No
N/A - does not apply
* Required Question