Transportation Secretary
Category: Secretary
Reports to: Director of Transportation
Work Schedule: Full Time 12 month
Location: Transportation
Date of Availability: ASAP
Date Closing: Open Until Filled
Job Title: Transportation Secretary
Summary: The Transportation Secretary provides administrative and clerical support to the transportation department, ensuring the smooth operation of daily transportation functions. This position assists with scheduling, communication, recordkeeping, data entry, and coordination with drivers, staff, parents, and other departments.
Salary: Classified Salary Schedule - Building Secretary, dependent upon experience. $19.28- $29.89/hourly
Education and/or Experience:
- ?High school diploma or equivalent; Associate’s degree preferred.
- 2+ years of clerical or administrative experience; experience in transportation or school environment preferred.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and relevant database software.
- Strong organizational, communication, and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Detail-oriented with strong recordkeeping and data entry skills.
Essential Duties and Responsibilities:
- Provide administrative support to the Director of Transportation and department staff.
- Answer phones and respond to inquiries from parents, drivers, school staff, and the public.
- Maintain transportation records, including bus routes, schedules, maintenance logs, and employee files.
- Assist in preparing reports, forms, and communications related to transportation operations.
- Maintain accurate data in routing and tracking systems.
- Coordinate with drivers and dispatch personnel regarding schedules, field trips, and route changes.
- Track driver certifications, licensing, and training compliance.
- Order and maintain inventory of office and departmental supplies.
- Assist with payroll or timesheet processing for transportation staff.
- Prepare and distribute memos, newsletters, and other departmental communications.
- Maintain confidentiality of student and personnel information at all times.
Benefits include: PERA retirement, health insurance, paid time off, short and long term disability, other optional benefit elections.
Additional information: *Salary/pay rate is determined based on qualifications and experience relevant to the job description requirements. Full pay range may be found on the appropriate salary schedule. Salary schedule link below. Employees hired new into a position are rarely qualified to receive the maximum of the pay range shown on the salary schedule.
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information and work positively with employees, and the general public. Excellent telephone communication skills.
Mathematical Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.
Reasoning Ability: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to organize and prioritize work assignments.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands and fingers, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Procedure for application: Applications and transfer requests (for current employees) are available online at http://www.moffatsd.org. (Employment) Moffat County School District uses the applicant tracking system from Frontline Education to manage employment applications online. www.moffatsd.org
In compliance with Title VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972; Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Moffat County School District RE-1 does not unlawfully discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to, treatment, or employment in educational programs or activities which it operates. English speaking ability will not be a barrier to participation and admission to District programs. Complaint procedures have been established for students, parents, employees or need for special education services. The following person(s) have been identified as the compliance officer for the District. Compliance Officer for Title IX – Megan Caughey, 600 Texas Ave, Craig, CO 81625, 970-826-6410, megan.caughey@moffatsd.org.
En cumplimiento del Título VI y VII del Acto de Derechos Civiles de 1964, Título IX de la Enmienda de Educación de 1972; Sección 504 del Acto de la Rehabilitación de 1973, la Discriminación de Edad en Acto del Empleo de 1967, el Acto de los Americanos con Discapacidades, el Acto de no Discriminación de Información Genética de 2008 y la ley de Colorado, Condado de Moffat Distrito Escolar RE-1 no discrimina ilegalmente en base a raza, color, sexo, religión, origen nacional, ascendencia, credo, edad, estado civil, orientación sexual, información genética, discapacidad o necesidad de servicios de educación especial en la admisión, acceso, tratamiento o empleo en programas educativos o actividades que opera. Capacidad de hablar ingles no será un obstáculo para la participación y admisión a programas del Distrito. Se han establecido procedimientos de queja para los estudiantes, padres, empleados o necesidad de servicios de educación especial. La(s) siguiente(s) persona(s) han sido identificadas como el oficial de cumplimiento para el Distrito: Megan Caughey, 600 Texas Ave, Craig, CO 81625, 970-826-6410, megan.caughey@moffatsd.org.