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Front Desk Program Administrative Assistant

Girls Inc. of the Valley
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Front Desk Program Administrative Assistant-(FT)    

SCHEDULE: 30 hours/week; generally, between the hours of 12pm-6pm Mon-Fri, some evenings or weekends with advanced notice; schedule subject to change.

STARTING SALARY: $17.71/hour 

 

SUMMARY: Girls Inc. of the Valley is seeking an energetic, friendly, detailed oriented individual who is passionate about inspiring all girls* to be strong, smart, and bold!  Girls Inc. of the Valley is an independent affiliate of the national Girls Inc. organization, the nation’s leading expert on issues affecting girls and young women. (*Please see our website at www.girlsincvalley.org to learn more about our inclusive gender statement.)

 

 

SUMMARY OF POSITION

Reporting to the Associate Executive Director of Center Based Programs, the Front Desk Administrative Assistant is responsible for providing comprehensive support to the center-based Program team. This position requires a strong attention to detail, friendly disposition, and the ability to multitask. Primary responsibilities include greeting youth and families as the front desk receptionist for our center-based programs, contacting families, data and management, daily attendance, snack billing, supply ordering, transportation coordination, and producing useful and necessary documents. 

 

QUALIFICATIONS:

  • Passion for the Girls Inc. mission
  • Knowledge of The Department of Early Education and Care (EEC) Regulations for After-School Programs
  • High school degree or equivalent; college degree preferred. 
  • Minimum 1 years’ experience in a general office setting, including filing, scheduling, phone calls, data entry.
  • Superior computer skills, including Microsoft Office, data management software, and cloud file sharing. Ability and willingness to learn other software programs.
  • Understanding of and the ability to adhere to confidentiality policies.
  • Good written and verbal communication skills with superior attention to detail, including accuracy in data entry and typewritten communication.
  • Ability to diffuse and manage stressful situations.
  • Reliable, excellent follow-through, and able to handle multiple tasks simultaneously, and initiate projects independently.
  • Maintain a sense of professionalism.
  • Must have maintained a valid driver's license for at least 2 years with clean driving record. Position requires ability to drive a 15-passenger van.
  • Must be Covid vaccinated and boosted, or willing to get vaccinated before employment.
  • Bi-lingual skills highly desirable 

 

TO APPLY: 

Please send a cover letter, résumé, and names/contact information of three references to Kim Colwell, Executive Assistant, at kcolwell@girlsincvalley.org. Applications accepted on a rolling basis. Posting will be removed when position is filled.