Accounts Payable Principal Assistant

Accounts Payable Principal Assistant, Fiscal Analyst 4 (FA4)

Work Hours flexibility may be available and considered
Salary: $5,398.00 - $7,254.00 Monthly

Review of applications is ongoing. We reserve the right to make a hiring decision or close this recruitment at any time after 7/10/25. It is in your best interest to submit materials as soon as possible.
 

Responsibilities:

• Assist the Accounts Payable Supervisor in managing the day-to-day accounts payable workload, ensuring achievement of performance measures.
• Ensures compliance with fiscal policies and procedures issued by Finance, responsible for agency-wide support functions.
• Train staff on processing procedures and update business process procedures as needed. Assigns, instructs, and checks the work of co-workers.
• Assist staff as needed by answering questions and providing guidance.
• Approves and releases batches by verifying that all OFM requirements are met and coding is correct.
• Performs specialized accounting activities in an accounts payable system (FES). Such as testing program changes. Performs complex analysis on expense transactions and prepares journal vouchers to correct funds, general ledgers, and other expense-related coding for accounts payable and the Asset & Equipment fund.
• Monthly general ledger reconciliations for assigned liability general ledger accounts. Compare ledger balances to subsidiary records, perform complex analyses to identify discrepancies, and apply independent judgment to follow up and resolve discrepancies.
• Maintain or develop Excel spreadsheets used to upload into FES or as tools to track information as changes occur or when co-workers have issues with them.
• Establishes encumbrances for the Wildfire Division/Regions fire program costs using information provided by Wildfire Division fiscal staff.
• Assist the Accounts Payable Supervisor in managing the fiscal year/biennium close by performing various tasks as needed.
• Monitor and reconcile, analyze, and interpret accrued assets and liabilities. Reconcile financial information between intra- (due to/from other funds) and inter-agency (due to other agencies) accrual information recorded in DNR’s FES and Nature systems, and OFM financial systems. Follow up with the responsible staff to resolve discrepancies between systems. Prepare Journal Vouchers for required AFRS adjustments. Liquidate encumbrances. Prepare, maintain & liquidate accruals.
• Miscellaneous tasks to support the unit and to assist the Accounts Payable Supervisor.
• Prepare materials and assist in delivering training to the region/division fiscal staff. Represent the Office of Finance during monthly regional fiscal analyst conference calls. Assist the Office of Finance staff in performing research as necessary during financial audits. Train agency staff as needed on Accounts Payable processes. Update business process procedures as needed. Act as backup to unit members, to include, but not limited to:
• Assist with: Unclaimed Property – Maintain unclaimed property file when warrants are canceled and cannot be reissued.  Annually, file the necessary unclaimed property documents with the Department of Revenue.
• 1099 Processing and Maintenance – Processing of 1099s is completed during the first three weeks of January, with the final product mailed to the taxpayers by the last Friday of January. Maintaining the vendor files accurately throughout the year and running monthly AFRS reports, and reconciling are necessary steps for reporting to the IRS at year-end.  This is completed by analyzing the payment records to see if they are 1099 reportable.

Required Qualifications: 
 

• Three (3) years of relevant professional experience.
• Fifteen (15) course credit hours of accounting, auditing, or budgeting.
• Advanced knowledge of accounting principles with experience in accounts payable.
• Experience and proficiency using computers and computer systems, including, but not limited to, Microsoft Office Excel and Word.
• Experience analyzing and reconciling general ledgers.
• Knowledge of generally accepted accounting principles.
• Ability to be focused and to prioritize work to meet inflexible deadlines while dealing with constant interruptions.
• Ability to maintain high levels of accuracy with a heavy workload, applying attention to detail in everyday tasks.
• Consistent ability to effectively and respectfully communicate with co-workers and diverse clientele.
• Strong interpersonal relationship skills.
• Strong analytical skills.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.