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Administrative & Program Specialist

Colorado College

Administrative & Program Specialist

Job Title: Administrative & Program Specialist

Department: The Butler Center

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year

• 12 Months per year

• 40 Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission.

Job Summary

This role involves providing programmatic and administrative support to The Butler Center (TBC). Responsibilities include maintaining the office and student center, managing budgetary records, reconciling purchasing cards, and keeping inventory of office supplies and departmental swag. The position also supervises student employees, plans, manages, and implements campus-wide heritage month and identity-based events. Additionally, the role serves as the primary officiant for onboarding new professional and student staff.

Responsibilities

• Serve as managing receptionist for a fast-paced and intensely active student center, including opening the main office daily, greeting visitors, answering phone and email messages, and providing information about the department and the college to students, staff, faculty and visitors.

• Serve as caretaker for the physical presentation of TBC main office, student lounge, and Queer and Trans Collective Gathering Space; oversee housekeeping, coordinate projects, purchasing of supplies, place work orders with Facilities Services, and ensure proper maintenance.

• Assist the director with managing departmental budget, monitoring spending, purchasing office supplies/furniture, serve as proxy for director's p-card reconciliations.

• Provide general administrative support to TBC professional staff. Including working with vendors, coordinating room reservations and catering plans; oversee planning of TBC open houses, events, annual awards banquet and ceremonies.

• Conduct hiring process for all TBC student employees. Provide supervision and mentorship to Student Office Coodinator, train student employees to conduct administrative responsibilities, fulfill programmatic goals, and support Colorado College's Anti-Racism Implementation Plan through ongoing learning and development.

• Oversee Identity and Cultural Programs within the Butler Center including supervision and mentorship of Identity and Cultural Programming interns, coordination of large-scale heritage and identity-based events.

• Facilitate onboarding of professional staff and student employees at the Butler Center; ensure onboarding checklist is completed within the first two weeks of hire; provide training for website development, ITS systems, department budgeting and reconciliation, calendar management, and events management; instruct incoming supervisors on student employee management and programs.

• Coordinate the department's communications for internal and external partners, including management of TBC's social media accounts, blockly newsletters and website.

Minimum Qualifications

• High school graduate or equivalent experience plus a minimum of four years related experience;

• proficient with software programs such as Microsoft Office Suites, social media, ability to operate standard office equipment such as computers, laser printer, copy machine, telephone, calculator, fax machine;

• excellent oral and written communication skills and attention to detail;

• proficient in spelling, punctuation, grammar, and basic business math;

• good judgement and ability to handle confidential/sensitive information with discretion;

• ability to develop positive working relationships and communicate with diverse populations and from different cultural backgrounds;

• excellent organizational and customer service skills;

• ability to maintain confidentiality and discretion.

Preferred Qualifications

• Bachelor's degree, supervisory experience; related experience in higher education.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.

Other Position Details:

• Supervises Students

• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - for full consideration, apply by: July 25, 2025

• This position is not eligible for visa sponsorship.

Anticipated Hiring Salary Range:

• $20.75 to $24.68 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance

• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked

• Paid seasonal breaks and holidays

• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%

• Tuition benefits for employee and eligible dependents

• Public Service Loan Forgiveness (PSLF) Assistance Program

• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College's policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or mailto:HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit

E-Verify Information:

This organization participates in E-Verify. For more information, visit

E-Verify Information:

This organization participates in E-Verify. For more information, visit

E-Verify Information:

This organization participates in E-Verify. For more information, visit http://www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html

To apply, please visit: https://apptrkr.com/6349851

https://www.jobelephant.com/

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