Analyst Contracts
- Implement the approved contract development and management policies, processes and procedures to ensure that EAD’s contracts maintain the best interests of the organization
- Assist in developing framework agreements and rate contracts for the identified key spending categories within EAD in order to optimally utilise the organisation’s financial resources and leverage existing economies of scale
- Provide assistance to the Contract section during the tender evaluation process by providing contract advice and support in order to facilitate the final selection of suppliers
- Assist in negotiations with selected suppliers/vendors on price, in order to obtain the highest discount for supplies/services to achieve cost savings and optimally utilise EAD’s budgets
- Follow-up on contract negotiations and signature, in collaboration with the Legal Services division, to ensure compliance with laws and regulations.
- Support with the preparation of contracts in line with the defined scope of work and specifications in order to protect EAD’s interests and ensure that contractors adhere to the specified terms and conditions, timelines and quality standards
- Prepare standard templates and formats to facilitate contract generation and documentation
- Support end users with the administration of contracts to ensure compliance of all parties to service agreements, identify violations and address contractual issues.
- Assist in drafting change orders to address contract variances and alterations in order to secure financial and legal support and protect the interests of EAD and its contracted parties
- Participate in presenting cases to the Procurement Committee in coordination with End User Sector’s/ Division’s representative to ensure thorough and accurate presentation of data
- Prepare reports for contracts such as Request for Proposal (RFPs) and Request for Quotation (RFQs), suppliers’ contract status, etc. through inputs from the concerned sector/ division and feedback from the Specialist – Contracts, in order to ensure thoroughness and accuracy of the documents